WPS Insert Highlight Block on Windows: Introduction

WPS Insert Highlight Block is a smart document content block for adding highlighted information areas with background color and icons; it includes 5 core tasks, with 5 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	5	Matches the number of rows in the How-to Index
Available without membership	5	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Insert Highlight Block is a block-level editing feature in WPS smart documents on Windows. It helps you insert visible note, reminder, or emphasis blocks directly into document content. You can add a highlight block from the Insert menu, the paragraph handle menu, or slash commands, then continue adjusting its color and icon.

Core tasks include:

Add a highlight block from the Insert menu for a ribbon-based workflow.
Add a highlight block from the paragraph handle menu near the current paragraph.
Insert a highlight block quickly with slash commands during continuous writing.
Change the highlight block color, including background color and font color.
Change the highlight block icon for different note types or visual cues.

This feature fits meeting notes, project explanations, study notes, process reminders, and team collaboration documents.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	No mandatory requirement for local editing; internet access is needed for sign-in, cloud sync, or online resources
Other	Open a smart document or another editable document page and make sure you have editing permission

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office and confirm that the Highlight Block entry is available in the Insert menu or the / command menu in a smart document

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Lets you insert a highlight block directly in smart documents, with Insert menu, paragraph handle, and slash command entry points, plus color and icon changes.	Word supports callout shapes that can be added to a drawing canvas, which is closer to a graphic object workflow.	Google Docs supports building blocks from the Insert menu or @ menu, but the official page does not describe a dedicated highlight block.	Notion supports a Callout block for tips, warnings, and notes as boxed text in a page.	Acrobat supports callout comments mainly for PDF review and markup workflows.
WPS Advantages	Advantage: better aligned with document-body block editing; Distinct: supports both color and icon changes in the same writing flow.	Compared with WPS: the official Word page focuses on callouts inside a drawing canvas rather than a document-body content block.	Compared with WPS: the official Google Docs page focuses on building blocks instead of a dedicated callout-style highlight block.	Compared with WPS: Notion also offers callouts, but its page and block model differs from a document editing layout.	Compared with WPS: Acrobat callouts are oriented toward PDF review comments rather than document-body block editing.
Official Source	—	Word AddCallout	Insert building blocks in Google Docs	Intro to writing & editing	Add markups to PDFs in Acrobat

Overall Conclusion
If you want to insert a note-style block quickly while writing and keep it inside the document flow, WPS Insert Highlight Block is closer to that workflow. The other products provide adjacent capabilities, but they are more focused on shapes, building blocks, page blocks, or PDF review comments.

Use Cases

No.	Scenario	Suitable for	Main pain point	How it helps
1	Highlighting key meeting notes	Team members, project managers	Important points can get buried in body text	Insert a highlight block for action items, conclusions, or risks
2	Marking study notes	Students, trainers	Key points are harder to review quickly	Use a highlight block for concepts, formula notes, or revision reminders
3	Explaining project documents	Product, operations, and engineering collaborators	Explanations are not visually separated from the main text	Use a highlight block for notes and cautions
4	Adding process reminders	Admin, finance, and HR users	Important reminders can be missed between steps	Insert a highlight block between steps for prerequisites or risks
5	Reusing writing patterns	Editors and knowledge base maintainers	Repeated note formatting takes extra time	Use slash commands to insert a consistent highlight block faster

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Insert highlight blocks	✅ Available	✅ Available
Basic document editing	✅ Available	✅ Available
Advanced PDF and more advanced tools	Some functions are limited	Broader access is available
Cloud storage	1 GB	20 GB or more depending on the plan page
AI-related tools	Some usage is limited	Broader access is available, and some AI tools use daily limits

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
Everyday writing and light note highlighting	Free	The highlight block feature itself is available for regular document work
Frequent document work with more cloud storage or advanced tools	WPS Premium	Better suited for users who also need more advanced tools, cloud storage, and extended capabilities

WPS membership center: Subscribe now