Find and Replace in WPS on Windows: Introduction

WPS Find and Replace on Windows helps you locate keywords and update repeated text in smart documents; this guide covers 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index
Version limit	None stated	No version gate is described for this feature

About This Feature

Overview

Find and Replace in WPS on Windows is a text search and batch editing feature for smart documents. It helps you quickly locate keywords in long content, review each match in context, and replace repeated text one by one or all at once.

Core tasks include:

Find text: enter a keyword and move through each match in order.
Replace text: enter the original text and the new text, then replace the current match or all matches.

This feature is useful for terminology updates, typo correction, version changes, and template cleanup. Common shortcuts are Ctrl+F for Find and Ctrl+H for Replace.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	The latest version of WPS Office is recommended
Network	No mandatory internet connection is required for local find and replace
Other	Open an editable smart document and make sure you have permission to edit it

Download & Installation

Item	Details
Official download	WPS Office Free Download
Installation	Download the Windows installer and complete setup as prompted
Check after installation	Open WPS, then open a smart document and confirm that the Find and Replace entry is available in the top ribbon

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports finding keywords in smart documents, moving through matches, and replacing the current match or all matches. Shortcuts include `Ctrl+F` and `Ctrl+H`.	Word supports Find, Replace, Replace All, and additional search options such as match case and formatting-related search tools.	Google Docs supports Find, Replace, Replace all, and match case. On desktop, Docs also supports regular expression matching.	Notion’s official help page focuses on workspace search and in-page search with `Ctrl/Cmd+F`. That page does not document a clear native page-level batch replace workflow.	Acrobat supports searching text in PDFs and can replace, edit, or add text in editable PDFs. Editing depends on document and font conditions.
WPS Advantages	Advantage: WPS keeps find and replace in one direct workflow inside smart documents, which is practical for everyday text review and batch edits.	Compared with WPS: Word documents more advanced search options such as formatting and wildcard-based search.	Compared with WPS: Google Docs documents regular expression matching on desktop; WPS offers a more direct path for standard text replacement.	Compared with WPS: the official Notion page emphasizes search rather than a documented batch replace flow; WPS is more direct for text replacement tasks.	Compared with WPS: Acrobat is suited to PDF editing, but text editing can be more constrained by PDF structure and fonts; WPS is more direct for routine document text updates.
Official Source	—	Find and replace text in Word	Search and use find and replace	Search in your workspace	Edit text in PDFs

Overall Conclusion
WPS Find and Replace on Windows is well suited to routine text lookup and batch text updates in smart documents. For everyday editing tasks that require direct text replacement, the workflow is straightforward. If you need more advanced matching rules, you can compare the extended search options documented by other products.

Use Cases

No.	Scenario	Suitable Users	Main Pain Point	How WPS Helps
1	Standardizing terminology	Editors, teachers, operations teams	The same concept appears in multiple forms across one document	Use Replace or Replace All to unify repeated wording
2	Fixing repeated errors	Students and office users	The same typo appears many times in the file	Find the term first, then replace one by one or all at once
3	Updating versions or dates	Project members and document owners	Old values are scattered across a template	Enter the old text and new text, then replace in batches
4	Locating key content quickly	Reviewers and collaborators	Manual scanning is slow in long documents	Use Find to jump through each match
5	Checking each replacement before editing	Legal, admin, and content review teams	Similar text may be replaced by mistake	Review each result with Next before replacing

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Find in smart documents	✅ Available	✅ Available
Replace in smart documents	✅ Available	✅ Available
Access requirement for this feature	No membership required	No extra requirement
Other membership benefits	Refer to the current subscription page for account-level benefits	Additional suite benefits may be available depending on the plan

Source: WPS Office pricing page

Recommendations

Usage Scenario	Recommended Plan	Why
Everyday find and basic replace tasks	Free	This feature can be used without membership for normal text search and replacement
Users who also need broader suite benefits	WPS Premium	Useful if you want one subscription for additional WPS services and benefits

WPS membership center: Subscribe now