WPS Share Data on macOS: Introduction

WPS Share Data is a setup option in Smart Forms Quick Start for configuring how data is shared; this guide covers 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	All tasks in this guide are available directly

About This Feature

Overview

Share Data is a built-in setup option in the Smart Forms editor in WPS Office for macOS. It is used to configure and manage data-sharing settings during the Quick Start flow. After opening this option, you can adjust related settings in a panel, review the result, and confirm the setup.

Core tasks include:

Open the Share Data option: enter the Smart Forms editor and locate the entry in Quick Start.
Configure related settings: adjust the available options in the pop-up panel.
Preview and confirm: review the result before saving the setup.

This feature is useful when you want to organize data-sharing settings while building a smart form and check the result before moving on.

System Requirements

Item	Requirement
Operating system	A macOS device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office for Mac
Network	An internet connection is recommended when opening online forms or syncing related settings
Other	You need to enter the Smart Forms editing interface before using this feature

Download & Installation

Item	Details
Official download	WPS Office Free Download
Installation method	Download the Mac installer, follow the prompts to complete installation, and launch WPS Office
Check after installation	Open the Smart Forms editor and confirm that Quick Start and the Share Data entry are available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Provides a Share Data entry in Smart Forms Quick Start, where you can open a setup panel, adjust related settings, preview the result, and confirm the action.	Microsoft Forms provides response summaries, individual response review, Excel export, and summary-link sharing.	Google Forms provides response summaries, individual response review, export to Google Sheets or CSV, and response collection controls.	Notion supports database views, filters, and sorts, and it also supports forms connected to databases, but the public page does not show a dedicated response-summary sharing flow.	Adobe Acrobat can collect PDF form data, manage response files, and export results to spreadsheet or XML formats.
WPS Advantages	Advantage: the entry is placed directly in the Smart Forms Quick Start flow, so data-sharing setup can be completed during form creation; Distinct: the path from setup to preview and confirmation is short.	Compared with WPS: it focuses more on reviewing collected responses, exporting to Excel, and sharing a summary link.	Compared with WPS: it focuses more on response management, spreadsheet export, and response collection controls.	Compared with WPS: it focuses more on database organization and page sharing, with less public detail about a dedicated form-result sharing flow.	Compared with WPS: it focuses more on collecting, merging, and exporting PDF form responses.
Official Source	—	Check and share your form results	View and manage form responses	Views, filters, sorts and groups	Collect and manage PDF form data

Overall Conclusion
If you want to configure data-sharing settings while creating a smart form, WPS offers a more centralized entry path inside Quick Start. If your work focuses more on exporting collected responses or managing response files across other ecosystems, the alternative products emphasize different follow-up workflows.

Use Cases

No.	Scenario	Suitable for	Main need	How Share Data helps
1	Configure data sharing while creating a form	Form creators	Set sharing options during setup	Open Share Data directly in Quick Start and complete the setup
2	Update existing sharing settings	Daily maintainers	Adjust settings without rebuilding the form	Reopen the Share Data panel, edit the settings, and confirm again
3	Review the result before release	Project collaborators	Check whether the setup matches expectations	Preview the result first, then confirm the action

Membership & Benefits

Free vs WPS Premium

Feature area	Free users	WPS Premium
Share Data basic setup	Available	Available
Basic PDF features	Available	Available with a broader feature range
Cloud storage	1 GB	20 GB
Multi-user sharing plan	Not included	Available through a sharing plan

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
Occasional smart form creation or setup changes	Free	The Share Data tasks in this guide are available directly and fit light setup needs
More cloud storage or shared plan needs	WPS Premium	Suitable if you also need more storage, sharing options, or broader premium benefits

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