Add Text to Screenshot in WPS lets you place text notes directly on a screenshot during editing; this guide covers 1 core task, with 1 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 1 | Matches the number of rows in the How-to Index |
| Available without membership | 1 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Add Text to Screenshot lets you place text annotations directly on a screenshot in editing mode. After you capture a screenshot, you can click anywhere on the image to add notes, labels, or explanations, and set the font size and text color before typing.
This feature works well for software instructions, issue reporting, training materials, and daily communication. The text is added directly to the screenshot, which helps keep the visual context and the written explanation in one image.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office |
| Network | Adding text itself does not require a network connection; downloading, installation, and account-related actions require internet access |
| Other | You need to enter screenshot editing mode after capturing the screen |
Download & Installation
| Item | Details |
|---|---|
| Official Download | WPS Office Free Download |
| Post-install Check | Launch WPS Office, enter screenshot editing mode after capturing the screen, and confirm that the “A” text button is visible on the toolbar |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Lets you click the “A” text button in screenshot editing mode, set font size and text color, and type text anywhere on the screenshot. | Microsoft Support describes Snipping Tool features such as pen, highlighter, shapes, crop, and text extraction, but it does not describe a direct text box for typing on the screenshot. | Google Docs supports adding a text box, shape, or image in Drawing, then combining text and images in a document workflow. | Notion supports image captions, alt text, cropping, and alignment, but its help content does not describe placing editable overlay text directly on an image. | Adobe Acrobat supports comments on selected text or images and also provides text box-style commenting tools, mainly in PDF review workflows. |
| WPS Advantages | Advantage: You can add text in the same screenshot editing flow right after capture. Distinct: Text position, font size, and color can be set quickly while editing the screenshot. | Compared with WPS: The official workflow focuses more on drawing, shapes, and text extraction, and does not clearly provide a direct typed-text entry point inside the screenshot. | Compared with WPS: You usually need to open Drawing first and combine image and text there, so the workflow is more document-oriented. | Compared with WPS: It is more suitable for adding supporting information around an image than for placing direct text annotations on the screenshot itself. | Compared with WPS: Its main use case is PDF commenting and review, so adding text to a screenshot is usually part of a broader document workflow. |
| Official Source | — | Use Snipping Tool to capture screenshots | Edit drawings with a screen reader | Images, files & media | Add comments to selected text or images |
Overall Conclusion
WPS is a practical choice when you want to add text immediately after taking a screenshot on Windows. Other products can handle image-related annotation in different ways, but many of those workflows are more focused on document editing, image description, or PDF review.
Use Cases
| # | Scenario | Target Users | Core Pain Point | Solution |
|---|---|---|---|---|
| 1 | Software instructions | Trainers and team collaborators | A screenshot alone may not clearly show the exact step | Add step notes directly near the key area of the screenshot |
| 2 | Issue reporting | Testers, support staff, and product communicators | Verbal descriptions alone can be hard to locate | Type issue details directly near the affected area |
| 3 | Training materials | Teachers, presenters, and students | Busy screenshots can make the main point unclear | Add titles, prompts, or notes as text on the screenshot |
| 4 | Work records | Admin staff, operations staff, and project members | The meaning of a screenshot may be unclear later | Add time, conclusions, or notes directly on the image |
| 5 | Remote communication | Cross-team collaborators | A shared screenshot may still need extra explanation | Add the explanation to the screenshot before sharing |
Membership & Benefits
Free vs WPS Premium
| Feature | Free User | WPS Premium |
|---|---|---|
| Add text after taking a screenshot | ✅ Available | ✅ Available |
| Basic PDF features | ✅ Basic features | ✅ More extended features |
| Template downloads | Limited quantity | More benefits |
| Cloud storage | 1GB | 20GB |
Source: WPS Office pricing page
Recommendations
| Use Case | Recommended Plan | Reason |
|---|---|---|
| Everyday screenshot notes | Free version | This feature is available directly and works well for light annotation needs |
| Broader document work and more cloud storage | WPS Premium | Suitable if you also need more extended features and storage benefits |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page