Create, edit, show, hide, delete, navigate, and reset comments in WPS Spreadsheets on Windows; this guide covers 10 core tasks, with 10 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 10 | Matches the number of rows in the How-to Index |
| Available without membership | 10 | Matches the number of Free rows in the How-to Index |
| Membership-related items | 0 | Matches the number of membership-related rows in the How-to Index |
| Shortcut | Shift+F2 | Quickly inserts a comment |
About This Feature
Overview
Create New Delete Comment in WPS Spreadsheets on Windows helps you add explanatory notes to cells and manage existing comments during review and collaboration.
Core capabilities include:
- Create comments from the right-click menu or the Review tab.
- Edit existing comments without changing cell values.
- Show or hide one comment or all comments.
- Delete comments from selected cells.
- Move to the previous or next comment and reset the current or all comments.
This feature is useful for data explanation, worksheet review, team collaboration, and comment-by-comment checking. After a comment is inserted, a small red triangle appears in the upper-right corner of the cell, and you can hover over the cell to view the content.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office |
| Network | Local comment actions do not require a network connection; sign-in and sync scenarios work better with internet access |
| Other | Open a WPS spreadsheet file and make sure the worksheet is editable |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Open WPS Spreadsheets and confirm that comment commands are available in the Review tab and the cell right-click menu |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Supports creating, editing, showing or hiding, deleting, navigating, and resetting comments in spreadsheet cells for review and explanation workflows. | Word supports inserting, replying to, deleting, and moving through comments from the Review tab, with a focus on document review. | Google Docs Editors supports adding, editing, replying to, filtering, deleting, and showing comments, and Google Sheets can locate a comment in the active sheet. | Notion supports page comments, inline comments, a comments pane, filtering, editing, deleting, resolving, and reopening comments. | Acrobat supports adding and managing comments in PDF review workflows for shared document feedback. |
| WPS Advantages | Advantage: comment commands are available from both the cell right-click menu and the Review tab for spreadsheet-focused work. Distinct: it includes show or hide controls plus reset options for the current comment or all comments. | Compared with WPS: the official page highlights document comments, replies, deletion, and next-comment navigation, but does not describe spreadsheet-cell comment reset actions. | Compared with WPS: official guidance covers richer online collaboration such as filtering, assigning, and resolving comments, while WPS keeps the workflow closer to local spreadsheet cell annotation. | Compared with WPS: comments are designed for pages and blocks, with flexible filtering and discussion views, rather than a traditional spreadsheet cell comment workflow. | Compared with WPS: the official workflow is centered on PDF review and shared feedback instead of spreadsheet cell comments. |
| Official Source | — | Insert, delete, or change a comment | Use comments, action items, and emoji reactions | Comments, mentions and reactions | Add and manage comments |
Overall Conclusion
If your main task is adding explanations directly to spreadsheet cells, switching comment visibility, and checking comments one by one, WPS provides a workflow that fits spreadsheet review well. If your team focuses more on online discussion threads, page comments, or PDF review, Microsoft, Google, Notion, and Adobe each fit different collaboration scenarios.
Use Cases
| No. | Scenario | Suitable for | Main issue | How this feature helps |
|---|---|---|---|---|
| 1 | Data explanation | Spreadsheet creators | Important cells need extra context | Add comments to explain cell meaning |
| 2 | Review feedback | Reviewers | Feedback should not overwrite original data | Leave comments instead of changing values |
| 3 | Team collaboration | Team members | Communication is scattered across tools | Keep notes and feedback near the target cells |
| 4 | Comment inspection | Project owners | Existing comments are hard to locate one by one | Use Previous and Next to move through comments |
| 5 | Layout cleanup | Worksheet maintainers | Comment boxes become inconsistent in size or position | Reset the current comment or all comments |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Create, edit, show, hide, and delete spreadsheet comments | ✅ Available | ✅ Available |
| Basic office features | ✅ Available | ✅ Available |
| Advanced PDF tools, more cloud storage, and more templates | Partially limited | More benefits available depending on the plan |
| AI and some advanced features | Partially limited or usage-limited | More access may be included depending on the plan |
Source: WPS Office pricing page
Recommendations
| Scenario | Recommended plan | Why |
|---|---|---|
| Daily spreadsheet comments and basic collaboration | Free | This comment feature can be used without membership |
| Need more cloud storage, templates, or extended office tools | WPS Premium | Suitable if you also need broader office benefits beyond comments |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page