WPS comment management in Spreadsheet on macOS helps you add notes to cells, review feedback, and clear comments efficiently; this guide covers 12 core tasks, with 12 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 12 | Matches the number of rows in the How-to Index |
| Available without membership | 12 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
| Shortcut | Shift+Fn+F2 | Can be used to insert a comment quickly |
About This Feature
Overview
Create, edit, show, hide, and delete comments is part of comment management in WPS Spreadsheet for macOS. It is designed for adding notes to cells, recording collaboration feedback, and organizing review content. You can create comments from the right-click menu or the Review tab, then edit, show, hide, delete, move between, or reset comments as needed.
Core capabilities include:
- Create comments: Add explanatory notes to a target cell. After insertion, a small red triangle appears in the upper-right corner of the cell.
- Edit and review comments: Update existing comment content and switch between showing or hiding one comment or all comments.
- Delete and organize comments: Remove a single comment, move to the previous or next comment, and reset the current comment or all comments.
This feature is useful for spreadsheet review, data explanation, and handoff notes. It helps keep the original cell value unchanged while making comment information easier to review and manage. A practical advantage is that the same task can often be completed from both the right-click menu and the Review tab.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Mac device that can run WPS Office for macOS normally |
| App version | It is recommended to use the latest version of WPS Office |
| Network | Local comment editing does not require a constant network connection; sign-in and sync features require internet access |
| Other | Open a WPS Spreadsheet file and make sure you have permission to edit the target worksheet |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Post-install check | Launch WPS Office for macOS, open a spreadsheet, and confirm that comment-related options are available on the Review tab or in the right-click menu |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | WPS Spreadsheet on macOS supports creating, editing, showing or hiding, deleting, navigating, and resetting comments for cells, with entry points in both the right-click menu and the Review tab. | Microsoft Word supports inserting, replying to, and deleting comments from the Review tab, including deleting all comments in a document, but the referenced page focuses on document comments rather than spreadsheet cell comments. | Google Docs Editors supports adding, editing, replying to, filtering, deleting, resolving, and reopening comments, and it also provides a comments panel for centralized review across Docs, Sheets, and Slides. | Notion supports page comments, inline comments, a comments pane, editing, deleting, resolving, and reopening comments, with a stronger focus on page and block collaboration. | Adobe Acrobat supports adding and managing comments during PDF review workflows, which is useful for document review rather than spreadsheet cell annotation. |
| WPS Advantages | Advantage: WPS provides direct comment entry points for spreadsheet cells on macOS. Distinct: It combines creation, editing, display control, deletion, navigation, and reset actions in one spreadsheet review workflow. | Compared with WPS: the Microsoft page highlights document comment workflows, so spreadsheet cell comment entry and reset-style actions are not the focus there. | Compared with WPS: Google emphasizes comment panels, filtering, assignments, and follow-up workflows; reset-style formatting actions for spreadsheet comments are not described on the referenced page. | Compared with WPS: Notion is better aligned with page-level and block-level discussion, not a traditional spreadsheet cell comment workflow. | Compared with WPS: Adobe centers on PDF commenting and review, not spreadsheet cell comments. |
| Official Source | — | Insert, delete, or change a comment | Use comments, action items, & emoji reactions | Comments, mentions & reactions | Add and manage comments |
Overall Conclusion
If your main task is adding explanations and review notes directly to spreadsheet cells, WPS offers a workflow that fits spreadsheet editing habits on macOS. Other products are better suited to document comments, page collaboration, or PDF review, depending on the file type and review process you use.
Use Cases
| No. | Scenario | Suitable For | Main Pain Point | How WPS Helps |
|---|---|---|---|---|
| 1 | Add data explanations | Data organizers | They do not want to change the original cell value | Insert a comment to add context to a cell |
| 2 | Review collaboration feedback | Team members | They need to leave feedback on a specific cell | Use comments to record feedback and review it on hover |
| 3 | Trace issues in a worksheet | Reviewers | They need to move quickly between comments | Use Previous and Next to jump between comments |
| 4 | Review all notes together | Project owners | They need to check all comments at once | Use Show All Comments for a worksheet-wide view |
| 5 | Clean up old review notes | File maintainers | Old comments affect readability | Delete comments or reset comment states |
Membership & Benefits
Free vs WPS Premium
| Capability | Free | WPS Premium |
|---|---|---|
| Create, edit, show, and delete spreadsheet comments | Available | Available |
| Core WPS Office apps | Available | Available |
| Additional advanced value-added features | Varies by product page | More benefits are available based on the selected plan |
Source: WPS Office pricing page
Recommendations
| Usage Scenario | Recommended Plan | Why |
|---|---|---|
| Everyday spreadsheet comments and basic collaboration | Free | The comment tasks covered in this guide can be completed directly |
| Broader office needs with more advanced benefits | WPS Premium | Useful if you also want additional account-level premium benefits across WPS services |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page