Reduce File Size in WPS on Android helps shrink spreadsheet files directly on mobile; it includes 2 core tasks, with 0 available without membership and 2 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 2 | Matches the number of rows in the How-to Index |
| Available without membership | 0 | Matches the number of Free rows in the index |
| Membership-related items | 2 | Matches the number of membership-required rows in the index |
About This Feature
Overview
Reduce File Size is a built-in spreadsheet optimization feature in WPS Office for Android. It helps lower spreadsheet file size by optimizing images and clearing redundant data, which can make files easier to send and faster to open.
Core tasks include:
- Start Reduce File Size from the All Services entry and let WPS analyze compressible content.
- Start Reduce File Size from the More Output Conversion entry and review the file size comparison before and after processing.
- Turn on Backup Original Document before processing when you want to keep the original file.
This feature is useful when you need to prepare a spreadsheet before sharing, clean up workbooks with many images, or handle large files directly on an Android device.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | An Android device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office |
| Network | A stable connection is recommended for feature access and membership status checks |
| Other | You need to be able to open spreadsheet files, and local storage is recommended if you want to back up the original file |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Open WPS Office, open any spreadsheet, tap the top ☰ menu, and check whether Reduce File Size appears under All Services or More Output Conversion |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | WPS provides a Reduce File Size entry inside spreadsheets on Android, analyzes compressible content, and lets you back up the original file before processing. | Microsoft Office provides picture compression and related file-size reduction options in desktop Office apps, with official guidance focused on picture compression rather than an Android spreadsheet slimming flow. | Google official community guidance indicates that Google Slides does not provide a direct in-app way to compress individual images, and users may need to resize images outside the app first. | Notion supports uploading, embedding, resizing, and storing files and media, and it documents file-size limits, but its help content does not describe a one-tap spreadsheet file slimming workflow. | Adobe Acrobat provides PDF optimization and advanced file-size reduction tools, but the official guidance is focused on PDF files rather than spreadsheet slimming on Android. |
| WPS Advantages | Advantage: direct file-size reduction entry inside Android spreadsheets; Distinct: supports automatic analysis and optional backup of the original file before processing. | Compared with WPS: Microsoft's official page emphasizes desktop picture compression settings, and this page does not describe the same in-sheet Android workflow. | Compared with WPS: Google's official result points users to external image resizing instead of an in-app spreadsheet slimming path. | Compared with WPS: Notion focuses on media upload, storage, and display management rather than spreadsheet file-size reduction inside the document workflow. | Compared with WPS: Adobe focuses on PDF optimization, so the file type and usage scenario differ from spreadsheet size reduction. |
| Official Source | — | Reduce picture file size in Microsoft Office | Google Docs Editors Community thread | Images, files and media | Reduce PDF file size with advanced options |
Overall Conclusion
If you need to reduce spreadsheet file size directly on an Android device, WPS offers a workflow that is closer to mobile spreadsheet use. The official pages for the other products focus more on desktop picture compression, media upload limits, or PDF optimization, so their documented workflows serve different use cases.
Use Cases
| No. | Scenario | Suitable users | Main issue | How this feature helps |
|---|---|---|---|---|
| 1 | Shrink a spreadsheet before sending | Mobile office users | The file is too large for chat or email sharing | Open Reduce File Size, analyze the file, and start processing |
| 2 | Clean up image-heavy workbooks | Sales teams, operations staff, teachers | Too many images make the workbook slower to transfer or open | Use Reduce File Size to optimize images and redundant data |
| 3 | Keep the original before processing | Users who need a retained copy | Concern about changing the original file | Turn on Backup Original Document before starting |
| 4 | Handle large files on mobile | Users who often work on spreadsheets on phones | No desktop is available for separate compression steps | Complete the full workflow directly on Android |
| 5 | Review the result after processing | Users who want visible size feedback | It is unclear whether the file became smaller | Check the before-and-after file size comparison |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Reduce File Size | Not available | Available |
| Basic PDF features | Available | More complete feature access |
| Cloud storage | 1 GB | 20 GB |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| Occasional spreadsheet viewing and editing | Free | Suitable for basic office work and light file handling |
| Frequent file-size reduction before sharing | WPS Premium | Gives access to Reduce File Size for repeated cleanup and sending tasks |
| Need more cloud storage and broader tools | WPS Premium | Better for users who also want expanded storage and more advanced office features |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page