Common questions about Reduce File Size usually focus on content impact, visible size reduction, and the difference from regular file compression; this section includes 3 FAQs and a glossary.
FAQ
Will Reduce File Size affect spreadsheet content?
- Reduce File Size mainly lowers file size by optimizing images and clearing redundant data.
- Spreadsheet data is generally not rewritten by simply starting this workflow.
- If you want to keep the original version, turn on Backup Original Document before processing.
Why is the file not much smaller after processing?
- The result depends on how many images and redundant elements are in the file.
- If the original spreadsheet already contains few images, the available reduction space may be limited.
- Check the before-and-after size comparison to decide whether further cleanup is needed.
What is the difference between Reduce File Size and regular file compression?
- Reduce File Size works on the document content itself, mainly by optimizing images and clearing redundant data.
- Regular file compression usually packages the file into a compressed archive, and the original content characteristics return after extraction.
- If you want a smaller spreadsheet file directly, Reduce File Size is the more suitable option.
Glossary
| Term | Definition |
|---|---|
| Reduce File Size | A feature that performs internal document optimization to lower file size. |
| Backup Original Document | An option that keeps a copy of the original file before processing so you can compare or restore it later. |
| Compressible content | Content identified during analysis that can help reduce file size, such as images or redundant data. |