When using Export as PDF, common questions usually involve layout, export failures, sharing limits, and scan quality; this FAQ includes 4 common questions and 4 glossary terms.
FAQ
What should I do if the exported PDF layout does not match the original spreadsheet?
- Check whether the spreadsheet uses fonts or special formatting that may display less consistently on mobile.
- Export the file again and try either Original or Image-only PDF based on your needs.
- If the file is intended for precise layout output, simplify complex formatting before exporting again.
What should I do if PDF export fails or shows an error?
- Check whether the spreadsheet is very large or contains many images and complex elements.
- Confirm that device storage, file permissions, and network status are all working normally.
- Close the file, reopen it, and try the export again.
Why can’t I use Share as PDF or Scan to PDF?
- Make sure that you are signed in to your account.
- Check whether the entry you are using depends on WPS membership.
- If your account already has the needed access, reopen the feature and try again.
Why should I keep the original spreadsheet after exporting a PDF?
- PDF is more suitable for viewing, sending, and printing.
- If you still need to edit data, formulas, or formatting later, you should keep the original spreadsheet file.
- After making changes, export a new PDF version again.
Glossary
| Term | Definition |
|---|---|
| A common fixed-layout file format that is suitable for cross-device viewing, sharing, and printing. | |
| Original | An export mode that aims to keep the original content and layout as much as possible. |
| Image-only PDF | An export mode that outputs page content in a more image-based form for steadier visual presentation. |
| Scan to PDF | A way to generate a PDF by importing files or capturing content with the camera and converting it into a PDF file. |