How to Use WPS Sort on Windows

Use WPS Sort with 3 task topics, including quick sort, custom sort, and more settings; choose a topic from the index and follow the steps to complete it.

How-to Index

How-to Guide

1. Quick Sort (Ascending/Descending)

Entry point: Data tab → Sort → Ascending / Descending

1. Select any cell in the column that you want to sort.
2. Click Sort on the Data tab.
3. Choose Ascending or Descending from the menu.
4. Check whether the full table has been reordered by the selected column and whether related rows moved together.

Success Criteria

• Interface result: Full rows in the table are reordered based on the selected column.
• Next action available: You can continue editing, save the file, or run another sort.

Tips While Using

• Common mistake: Focusing on only one column and overlooking full-row movement. Check related columns after sorting.
• Environment note: In a collaborative sheet, the sorted order affects the current shared table order.

2. Custom Sort (Multi-Level Sorting)

Entry point: Data tab → Sort → Custom Sort

1. Select any cell in the data range.
2. Click Sort on the Data tab, then choose Custom Sort.
3. In the Custom Sort dialog box, set the primary key, sort basis, and order.
4. If the first row is a header, turn on Data has header row.
5. If you need more levels, click + Add Condition to add another sort column.
6. Click OK to apply the sort.

Success Criteria

• Interface result: Data is sorted by the primary key first, then by later conditions when values match.
• Next action available: You can reopen the dialog box to adjust conditions or keep the current result.

Tips While Using

• Common mistake: If the header option is not enabled, the first row may be sorted as regular data.
• Environment note: Multi-level sorting follows the order of the condition list.

3. More Settings

Entry point: Custom Sort dialog box → More Settings

1. Open the Custom Sort dialog box.
2. Click More Settings.
3. Set the sort direction, case sensitivity, or regional sorting options as needed.
4. Return to the main dialog box and confirm the sort.

Success Criteria

• Interface result: The sorting result follows the additional rules you selected.
• Next action available: You can continue adjusting sort conditions or finish organizing the data.

Tips While Using

• Common mistake: If the sort direction is not confirmed, the result may not match your expected row or column order.
• Environment note: Sorting ranges with merged cells may produce unexpected results, so check the table structure first.