WPS Reduce File Size helps shrink spreadsheet files on iOS by optimizing images and removing redundant data; it includes 3 core tasks, with 0 available without membership and 3 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 3 | Matches the number of rows in the How-to Index |
| Available without membership | 0 | Matches the number of Free rows in the index |
| Membership-related items | 3 | Matches the number of membership-required rows in the index |
| Version limit | None specified | No version threshold is stated for this feature |
About This Feature
Overview
Reduce File Size is a built-in spreadsheet feature in WPS Office for iOS. It helps reduce file size by optimizing images and removing redundant data, which can improve transfer efficiency and loading speed.
Core tasks include:
- Automatic analysis of compressible content: after you open the feature, WPS analyzes the spreadsheet and shows content that can be compressed.
- Optional backup before processing: you can choose to back up the original file before starting the process.
- Before-and-after size comparison: after processing, you can review the file size change to confirm the result.
This feature is useful for spreadsheets with many images, files that need to be shared more quickly, and large worksheets that take longer to open.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | An iPhone or iPad that supports iOS or iPadOS |
| App version | It is recommended to use the latest version of WPS Office |
| Network | A stable internet connection is recommended for feature access and membership status checks |
| Other | Sign in to an available account and open a spreadsheet file in WPS Office |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Installation | Install WPS Office on your iPhone or iPad, then sign in to your account |
| Post-install check | Open a spreadsheet, go to More → All Services, and confirm that Reduce File Size is available |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | In iOS spreadsheets, WPS provides a Reduce File Size entry that analyzes compressible content, lets you back up the original file, and shows a before-and-after size comparison. | Microsoft Support explains how to reduce document size by compressing pictures, lowering resolution, deleting cropped areas, and avoiding embedded fonts in desktop Word documents. | Google Docs Help explains how to crop images and adjust brightness, transparency, and contrast, but it does not describe a one-tap whole-document file size reduction flow for spreadsheets. | Notion Help focuses on uploading, embedding, resizing, and managing images and files, with file size limits that vary by plan. | Adobe Acrobat provides PDF size reduction and advanced optimization options, mainly for PDF workflows. |
| WPS Advantages | Advantage: WPS keeps the workflow inside an iOS spreadsheet and combines analysis, optional backup, and result comparison in one flow. Distinct: the result page shows the file size before and after processing. | Compared with WPS: Microsoft's official guidance here focuses on desktop document settings and manual picture or font adjustments rather than an in-app iOS spreadsheet slimming flow. | Compared with WPS: Google's official page focuses on image editing controls, not automatic spreadsheet analysis with a file size comparison result. | Compared with WPS: Notion emphasizes file handling and upload limits rather than automatic spreadsheet file slimming. | Compared with WPS: Adobe's official guidance is centered on PDF optimization, so its workflow is aimed at a different file type and use case. |
| Official Source | — | Reduce Word document file size | Crop and adjust images | Images, files and media | Reduce PDF file size with advanced options |
Overall Conclusion
If you need to reduce spreadsheet file size directly on iOS, WPS offers a shorter in-app workflow for that task. Microsoft, Google, Notion, and Adobe each provide official file- or image-related capabilities, but their documented focus is different, such as desktop document settings, image editing, content management, or PDF optimization.
Use Cases
| No. | Scenario | Suitable for | Main issue | How this feature helps |
|---|---|---|---|---|
| 1 | Reduce spreadsheet size before sharing | Mobile office users | The file is too large to send quickly | Run Reduce File Size before sharing the file |
| 2 | Clean up image-heavy worksheets | Sales, operations, and project users | Many images make the file larger | Optimize images and redundant data through the slimming flow |
| 3 | Keep the original before processing | Users who need a fallback copy | They do not want to lose the original version | Turn on original file backup before starting |
| 4 | Check the compression result | Users who need confirmation | It is unclear whether the process helped | Review the before-and-after size comparison |
| 5 | Improve loading experience | Users who open large spreadsheets often | Large files load slowly | Slim the file before continuing to edit |
Membership & Benefits
Free vs WPS Premium
| Capability | Free | WPS Premium |
|---|---|---|
| Reduce File Size | ❌ Membership required | ✅ Available |
| Basic PDF features | ✅ Some basic features available | ✅ More advanced features available |
| Cloud storage | 1 GB | 20 GB, depending on the plan details on the pricing page |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| Occasional spreadsheet viewing and editing | Free | Suitable for basic office tasks before you need advanced tools |
| Frequent large-file handling or file slimming | WPS Premium | Gives access to membership-related tools such as Reduce File Size |
| More cloud storage and advanced tools | WPS Premium | The pricing page describes higher storage and additional tool access |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page