How to Use WPS File Optimization on Windows

Use File Optimization through 3 how-to topics: start the feature, review optimized items, and configure automatic optimization; choose a topic from the index and follow the steps.

How-to Index

How-to Guide

1. Start File Optimization

Entry: File (☰) icon → Special Features → File Optimization

1. Open the collaborative spreadsheet that you want to optimize.
2. Click the File (☰) icon in the upper-left corner.
3. Select Special Features.
4. Click File Optimization.
5. Wait for the feature to analyze the file and display the current file size.

Success Criteria

• Interface result: the File Optimization panel opens and shows the current file size.
• Next action available: you can continue to review optimized items or open optimization settings.

Tips While Using

• Common mistake: if the target collaborative spreadsheet is not open first, you cannot optimize that file directly.
• Environment note: for collaborative files, make sure the file can still be saved and synced normally.

2. Review Optimized Items

Entry: File Optimization panel

1. After starting File Optimization, review the optimization results in the panel.
2. Confirm the listed optimized items.
3. Check items such as picture compression, redundant data cleanup, and style cleanup.
4. Use the results to judge whether the file size has improved.

Success Criteria

• Interface result: the panel lists the optimized items.
• Next action available: you can save the file or continue with later settings.

Tips While Using

• Common mistake: focusing only on the file size change and ignoring the itemized results can make later maintenance harder.

2. Review Optimized Items

Entry: File Optimization panel

1. After starting File Optimization, review the optimization results in the panel.
2. Confirm the listed optimized items.
3. Check items such as picture compression, redundant data cleanup, and style cleanup.
4. Use the results to judge whether the file size has improved.

Success Criteria

• Interface result: the panel lists the optimized items.
• Next action available: you can save the file or continue with later settings.

Tips While Using

• Common mistake: focusing only on the file size change and ignoring the itemized results can make later maintenance harder.

3. Set Automatic Optimization

Entry: File Optimization panel → Optimization Settings

1. In the File Optimization panel, click Optimization Settings.
2. Find the option that allows automatic optimization when a file meets the conditions after opening.
3. Turn on the option if needed.
4. Close the settings panel and continue working with the file.

Success Criteria

• Interface result: the automatic optimization option is visible and can be switched on or off.
• Next action available: eligible files can follow this setting after they are opened later.

Tips While Using

• Common mistake: turning on automatic optimization before confirming your workflow preferences.