WPS Signature Field helps you preset signing areas in PDF files; this guide covers 3 core tasks, 0 available without membership and 3 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 3 | Matches the number of rows in the How-to Index |
| Available without membership | 0 | Matches the number of Free rows in the index |
| Membership-related items | 3 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Signature Field lets you create designated signing areas in a PDF so signatures can be completed in specific locations. After you create a signature field, you can set its name and signing requirements, then click the field later to complete the signature.
Core capabilities include:
- Create a signature field by drawing a signing area on the PDF page.
- Set signature field properties such as the field name and signing requirements.
- Add a signature in an existing signature field by selecting or creating a signature.
This feature is useful for contracts, acknowledgment forms, approval sheets, and other PDF files that require signatures in fixed positions.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device |
| App version | It is recommended to use the latest version of WPS Office |
| Network | Creating and filling local PDF signature fields usually does not require a constant internet connection; keeping the network available is more convenient for account-related features |
| Other | An editable PDF file is required; PDF editing features require membership |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Post-install check | Launch WPS Office, open a PDF file, and confirm that the Protect tab is available in the top ribbon |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | WPS can create signature fields in PDFs, set the field name and signing requirements, and complete signatures in existing fields. | Microsoft supports signature lines in Word or Excel and digital signatures for Microsoft 365 files, with a workflow centered on Office documents. | Google Docs and Google Drive support eSignature requests and signing workflows for documents and PDFs. | Notion's official help content does not currently show a dedicated document signature field or PDF signature field workflow. | Adobe Acrobat Sign supports e-signature fields that capture the recipient's signature together with a time and date stamp. |
| Official Source | — | Add or remove a digital signature for Microsoft 365 files | Send signature requests & sign documents with eSignature | Notion Help Center | E-signature fields |
Advantage: WPS is suited to preparing signing positions directly inside PDFs and completing setup and signing within a PDF editing workflow.
Overall Conclusion
If your main goal is to preset signing positions directly in PDFs and guide later signing, WPS and Adobe are closer to PDF form workflows. Microsoft and Google focus more on signing inside their own document ecosystems, while Notion does not currently present a matching signature field workflow in its public help content.
Use Cases
| No. | Scenario | Suitable For | Main Pain Point | How It Helps |
|---|---|---|---|---|
| 1 | Presetting contract signing positions | Admin, legal, and sales teams | Signers may not know where to sign | Create signature fields before sending the file |
| 2 | Multi-signer acknowledgment forms | Team leads and project members | Multiple signers need different signing positions | Add multiple signature fields in one PDF |
| 3 | Approval document confirmation | Finance, procurement, and managers | Electronic approval files need fixed signing positions | Reserve signature areas and add requirements in the PDF |
| 4 | Customer return-sign files | Customer service and business teams | Returned signed files may be inconsistent | Standardize signing positions before sending the PDF |
| 5 | Internal confirmation records | HR and operations teams | Signature records need a consistent layout | Use signature fields to standardize position and requirements |
Membership & Benefits
Free vs WPS Premium
| Capability | Free Users | WPS Premium |
|---|---|---|
| Basic PDF viewing | ✅ | ✅ |
| PDF editing features | Limited | ✅ |
| Signature Field creation and editing | ❌ | ✅ |
| Full electronic signature features | Limited | ✅ |
Source: WPS Office pricing page
Recommendations
| Usage Scenario | Recommended Plan | Why |
|---|---|---|
| You mainly read PDFs or handle light viewing tasks | Free | Suitable for basic viewing needs |
| You need to create signature fields in PDFs and handle signing files regularly | WPS Premium | Better suited for PDF editing and electronic signature features |
| You frequently work with contracts, approval forms, or returned signed files | WPS Premium | Helps standardize signing positions and signing workflows |
How to Subscribe
- WPS membership: Subscribe now
Source: WPS Office pricing page