WPS Fill Out Form is a PDF text-editing feature for applying a form style to selected text; this guide covers 2 core tasks, 0 available without membership and 2 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 2 | Matches the number of rows in the How-to Index |
| Available without membership | 0 | Matches the number of Free rows in the index |
| Membership-related items | 2 | Matches the number of membership-required rows in the index |
About This Feature
Overview
Fill Out Form is a text-editing feature in WPS PDF on Windows. It lets you apply a form-style effect to selected text so fillable areas in a PDF are easier to identify and present more consistently.
Core tasks include:
- Apply the form effect to selected text after entering content editing and text editing mode from the ribbon.
- Apply the form effect directly from the floating toolbar for the current text selection.
This feature is useful for PDF forms, contracts, registration sheets, and other documents that need clearly marked fill-in areas.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office |
| Network | No mandatory internet connection is required for local editing; internet access is needed for download, installation, and account-related actions |
| Other | You need to open a PDF file in WPS PDF; PDF editing requires membership access |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Post-installation check | Launch WPS Office, open a PDF file, and confirm that entries such as Edit, Edit Content, and Text Edit are available |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | In WPS PDF, you can select text and apply a form effect with the Form button from the ribbon or the floating toolbar. | Microsoft Word can create forms that users complete or print, with content controls such as check boxes, text boxes, date pickers, and drop-down lists. | Google Forms can create online forms, send them to respondents, and review responses in real time. | Notion Forms can create, share, and collect information with forms connected to database properties. | Adobe Acrobat can fill and sign PDF forms by adding text, checkmarks, and signatures. |
| Official Source | — | Create a form in Word that users can complete or print | How to use Google Forms | Forms | Fill and sign forms |
Advantage: It works directly in a PDF text-editing workflow and lets you continue editing the same PDF without switching to a separate online form builder.
Overall Conclusion
If your main task is to mark existing text directly in a PDF and keep working in the same editing flow, WPS provides a focused path for that workflow. If you need online response collection or more specialized form-field systems, Microsoft, Google, Notion, and Adobe each fit different use cases.
Use Cases
| No. | Scenario | Suitable for | Main challenge | How this feature helps |
|---|---|---|---|---|
| 1 | Marking fill-in areas in contracts | Admin, legal, and sales teams | Important fill-in areas are not obvious enough | Select the target text and apply the form effect |
| 2 | Standardizing registration sheets | HR, education, and front-desk staff | Fill-in items in PDF forms look inconsistent | Enter the ribbon-based editing flow and apply the effect item by item |
| 3 | Improving approval forms | Office staff | Approval forms need clearer fill-in positions | Use the floating toolbar to format the current selection quickly |
| 4 | Normalizing template documents | Template maintainers | Fill-in areas look different across multiple PDF templates | Use text editing mode to apply a consistent form style |
| 5 | Organizing editable files after scan processing | Document processing staff | Recognized text still needs visible fill-in markers | Make the content editable first, then apply the form effect to target text |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Edit PDF files | Limited | Available |
| Apply the form effect to selected text | Limited | Available |
| Continue using other PDF editing features | Limited or partially limited | Available |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| You mainly read PDFs and only rarely modify content | Free plan | Suitable for basic viewing and light use |
| You regularly edit PDFs and need to apply form-style effects | WPS Premium | This feature depends on PDF editing access and is more suitable for ongoing form-related document work |
How to Subscribe
- Membership page: Subscribe to WPS Premium
Source: WPS Office pricing page