WPS Comment Mode and Management helps you apply a comment effect to selected text while editing PDF content; this guide covers 2 core tasks, with 0 available without membership and 2 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 2 | Matches the number of rows in the How-to Index |
| Available without membership | 0 | Matches the number of Free rows in the index |
| Membership-related items | 2 | Matches the number of membership-required rows in the index |
About This Feature
Overview
Comment Mode and Management is used in WPS PDF text editing to apply a comment effect to selected text. It supports more than one entry point for the same action, so you can work from the ribbon or the floating toolbar depending on your editing flow.
Core capabilities include:
- Apply the comment effect from the ribbon after entering text editing mode.
- Apply the comment effect from the floating toolbar after selecting text.
- Select text that already has the effect and click the same command again to remove it.
This feature is useful for document review, key-point marking, and pre-submission cleanup. It helps keep text-level markup focused while you work through long PDF files.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run the WPS Office desktop app normally |
| App version | The latest version of WPS Office is recommended |
| Network | No mandatory network connection is required for local text editing, but downloading, installing, and signing in require internet access |
| Other | You need to open a PDF file with editable text content; using this feature requires membership access for PDF editing |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Post-install check | Open WPS Office, open any PDF, and confirm that the Edit tab shows Edit Content |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | In PDF text editing mode, you can select text and apply the comment effect from the ribbon or the floating toolbar. WPS also provides broader PDF annotation tools such as comments, notes, highlights, and drawing. | Word supports adding, viewing, replying to, and resolving comments, and lets users switch between Contextual and List views. | Google Docs supports adding, replying to, and resolving comments, with comment navigation and keyboard shortcuts. | Notion supports page comments, inline comments, @mentions, and resolved comment management. | Acrobat lets you add comments to selected text or images and manage comments from the comments pane. |
| Official Source | — | Using Modern comments in Word | Use comments, action items, & emoji reactions | Comments, mentions & reactions | Add comments to selected text or images |
Advantage: This workflow is built around direct PDF text handling and offers both ribbon and floating-toolbar entry points for quick text selection markup.
Overall Conclusion
If your main task is editing text directly in a PDF and marking selected text during that process, WPS provides a workflow that stays close to PDF editing. If your priority is threaded collaboration around cloud documents or review panes, Microsoft, Google, Notion, and Adobe each provide mature comment systems with different collaboration focuses.
Use Cases
| No. | Scenario | Suitable users | Main challenge | How this feature helps |
|---|---|---|---|---|
| 1 | Contract clause review | Legal and admin teams | Important clauses need quick marking before confirmation | Apply the comment effect to key text in text editing mode |
| 2 | Course material review | Students and teachers | Important points in long PDFs are hard to revisit | Select text and mark it quickly from the floating toolbar |
| 3 | Proofreading rounds | Editors and reviewers | Many details need section-by-section checking | Mark text that still needs another review |
| 4 | Feedback preparation | Project members | Key revisions need to be organized before sharing | Mark important text first, then continue adding other notes |
| 5 | Second-pass review | General office users | Processed and unprocessed content is hard to separate | Click the same command again to remove effects that are no longer needed |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Open and view PDFs | ✅ | ✅ |
| Basic PDF annotation tools, such as comments and highlights | ✅ | ✅ |
| Edit PDF text content | ❌ or limited | ✅ |
| Use this Comment Mode and Management workflow during PDF text editing | ❌ | ✅ |
Source: WPS PDF Annotator; WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| You mainly read PDFs or use basic annotations | Free plan | It covers reading and common annotation needs |
| You need to edit PDF text and use this feature regularly | WPS Premium | This workflow depends on PDF editing access and fits frequent editable-PDF work |
How to Subscribe
- Membership page: Subscribe to WPS Premium
Source: WPS Office pricing page