WPS Header and Footer on Windows helps you apply or remove header and footer formatting for selected text in PDF files; this guide covers 2 core tasks, 0 available without membership and 2 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 2 | Matches the number of rows in the How-to Index |
| Available without membership | 0 | Matches the number of Free rows in the index |
| Membership-related items | 2 | Matches the number of membership-required rows in the index |
About This Feature
Overview
Header and Footer is a PDF text editing feature in WPS Office for Windows. It lets you apply or remove header and footer formatting on selected text while editing a PDF, which can help keep page information more consistent and easier to review.
Core capabilities include:
- Open the PDF editing workflow from the ribbon, switch to text editing mode, and apply header and footer formatting to selected text.
- Use the floating toolbar to apply header and footer formatting more quickly after selecting text.
- Click the same command again on formatted text to remove the current effect.
This feature is useful for contract review, document cleanup, internal circulation files, and other PDF editing tasks that need more consistent page information.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device |
| App version | It is recommended to use the latest version of WPS Office |
| Network | No mandatory internet connection is required for local header and footer editing; internet access is needed for download, sign-in, and membership-related actions |
| Other | You need to open and edit a PDF file; PDF editing features require an account with the corresponding benefits |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Open WPS Office, open a PDF file, then go to the Edit tab and confirm that entries such as Edit Content are available |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | In WPS PDF on Windows, you can enter Edit Content and Text Edit mode, then apply header and footer formatting to selected text from the ribbon or the floating toolbar. This feature requires membership. | Word lets you go to Insert > Header or Footer to insert or edit headers and footers, with layout options such as different first page, for document layout workflows. | Google Docs lets you add headers, footers, and page numbers in pages format, with options for first page, odd and even pages, and sections. | Notion officially documents header customization for published Notion Sites, including breadcrumbs, search, and navigation at the top of a site, rather than traditional document header and footer editing. | Acrobat lets you add, modify, and remove headers and footers in PDFs for page-level PDF editing workflows. |
| WPS Advantages | Advantage: WPS keeps this action inside the PDF text editing workflow and provides both ribbon and floating-toolbar entry points for selected text. | Compared with WPS: Microsoft focuses on Word document layout instead of a PDF text editing workflow. | Compared with WPS: Google Docs supports document headers and footers online, but the official help notes that this feature is not available in pageless format. | Compared with WPS: Notion focuses on site header customization for published pages, which is a different use case from PDF document editing. | Compared with WPS: Adobe also supports PDF headers and footers and is suited to broader page-level PDF management tasks. |
| Official Source | — | Insert a header or footer | Use headers, footers, page numbers & footnotes | Edit and customize your Notion Sites | Add headers and footers to PDFs in Acrobat |
Overall Conclusion
If you mainly edit PDFs in WPS and want to apply header and footer formatting without leaving the current editing workflow, WPS provides a direct path inside its PDF editor. If your work is centered on Word layout, browser-based documents, published sites, or broader PDF page management, the other official tools may fit those scenarios more closely.
Use Cases
| No. | Scenario | Suitable for | Main issue | How it helps |
|---|---|---|---|---|
| 1 | Organizing page labels in contracts | Legal and administrative staff | Page information in a PDF is inconsistent | Enter text editing mode and apply header and footer formatting to the target text |
| 2 | Standardizing internal materials | Office staff | Multi-page PDFs need more consistent page notes | Use the ribbon command to process selected text |
| 3 | Adding page information during review | Reviewers | Existing PDFs need extra page identifiers | Use the floating toolbar directly on selected text |
| 4 | Adjusting existing formatting | Everyday editors | Existing formatting needs to be removed and reset | Click the Header and Footer command again to remove the current effect |
| 5 | Light PDF layout revision | Team members | They want to avoid switching to another app | Complete the task inside the WPS PDF editing interface |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Basic PDF viewing | ✅ | ✅ |
| PDF text editing features | Limited | ✅ |
| Header and footer editing actions | Membership required | ✅ |
| Cloud storage | 1 GB | 20 GB, based on the official plan details |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| Only viewing PDFs or doing basic reading | Free | Suitable for basic viewing and everyday use |
| Frequently editing PDFs and using header and footer actions | WPS Premium | Better suited to ongoing PDF editing work |
| Sharing access across multiple users | Choose a plan from the official pricing page | You can choose based on team size and storage needs |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page