WPS Compress File on Windows lets you apply a compressed text effect to selected text in PDF editing; there are 2 core tasks, 0 available without membership and 2 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 2 | Matches the number of rows in the How-to Index |
| Available without membership | 0 | Matches the number of Free rows in the index |
| Membership-related items | 2 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Compress File is a PDF text-formatting feature in WPS Office for Windows. It is used to apply a compressed text effect to selected text after you enter Edit Content and Text Edit mode.
Core capabilities include:
- Apply the compressed effect from the ribbon for a standard editing workflow.
- Apply the same effect from the floating toolbar for faster repeated edits.
This feature is useful for PDF layout adjustment, local text styling, and keeping text formatting consistent in edited PDF files. It helps when you need to adjust selected text directly in a PDF instead of returning to the original source file.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office |
| Network | A network connection is not required for local text formatting, but sign-in and membership verification require internet access |
| Other | Open a PDF file, enter text editing mode, and select editable text before using this feature |
Download & Installation
Before using Compress File, install WPS Office for Windows and make sure PDF editing tools are available in the app.
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Open WPS Office, load a PDF file, and confirm that Edit Content and Text Edit are available |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Lets you select text in PDF editing mode and apply a compressed text effect from the ribbon or the floating toolbar. | Microsoft Support focuses on saving or converting Office files to PDF and choosing output options such as minimum size, but it does not describe the same kind of compressed text formatting inside a PDF text-editing workflow. | Google Workspace focuses on converting PDFs into editable Docs so users can update text and layout, but it does not describe a matching compressed text style control for selected PDF text. | Notion Help Center explains how to export pages or databases as PDF files, but it does not describe editing selected PDF text with a compressed text effect. | Adobe Acrobat focuses on compressing the whole PDF file size and choosing compression levels, which is different from applying a local text-formatting effect to selected text. |
| WPS Advantages | Advantage: WPS supports direct editing of selected PDF text in the same workflow and provides both a ribbon entry and a floating-toolbar entry for the same action. | Compared with WPS: Microsoft documentation here is centered on PDF export and output settings rather than local text formatting inside an opened PDF. | Compared with WPS: Google emphasizes conversion and collaborative editing after conversion, rather than a direct compressed text style control in the original PDF editing view. | Compared with WPS: Notion is oriented toward exporting content to PDF, not editing text styling inside a PDF file. | Compared with WPS: Adobe provides whole-file PDF compression for sharing and storage, while WPS in this scenario is focused on formatting selected text during PDF editing. |
| Official Source | — | Save or convert to PDF or XPS | Edit PDFs in Google Docs | Export your content | Compress a PDF |
Overall Conclusion
If your main task is to adjust selected text directly inside a PDF on Windows, WPS keeps the workflow focused inside PDF text editing and offers two access points for the same formatting action. If you need document export, converted collaboration, or whole-file size reduction, the other products cover those scenarios with different priorities.
Use Cases
| No. | Scenario | Suitable for | Main issue | How it helps |
|---|---|---|---|---|
| 1 | Adjust key text during PDF review | Editors, office staff | Important text needs local formatting changes | Enter Text Edit mode and apply the compressed effect to selected text |
| 2 | Keep local text styles consistent | Teachers, administrators | Some text in the same page uses inconsistent formatting | Select each text segment and apply the same effect from the ribbon |
| 3 | Edit multiple places quickly | Reviewers | Reopening menus repeatedly slows down editing | Use the floating toolbar after selecting text |
| 4 | Update an existing PDF directly | General office users | The original editable source file is unavailable | Edit the target text directly in the PDF environment |
| 5 | Recheck formatting results | Design and review collaborators | Need to confirm whether the effect has been applied | Select the target text again and review the current effect |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Basic PDF viewing | ✅ | ✅ |
| PDF text editing | ❌ or limited | ✅ |
| Compress File feature | ❌ | ✅ |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| Occasional PDF reading or viewing | Free | Suitable for basic viewing tasks |
| Ongoing PDF text editing and use of Compress File | WPS Premium | This feature is membership-related and fits users who regularly edit PDF text |
How to Subscribe
- WPS membership: Subscribe now
Source: WPS Office pricing page