WPS PDF Insert Video lets you add, play, edit, and export video in PDF files; 4 core tasks in total, 0 available without membership and 4 membership-related.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 4 | Matches the number of rows in the How-to Index |
| Available without membership | 0 | Matches the number of Free rows in the index |
| Membership-related items | 4 | Matches the number of membership-required rows in the index |
| Version limit | None stated | Based on the current feature guidance |
About This Feature
Overview
Insert Video is one of the PDF editing features in WPS. It is used to insert a local video file into a PDF page, then play, reposition, resize, and manage that video inside the document.
Its main capabilities include:
- Insert a video from the Edit tab into a PDF page.
- Play an inserted video by double-clicking it or using the play button.
- Edit a video through the right-click menu, including video settings, cover image, playback conditions, or deletion.
- Save the inserted video file to your local device for reuse.
This feature is useful for training materials, product instructions, interactive presentations, and PDF files that need motion-based content.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office for full PDF editing access |
| Network | No mandatory internet connection is required for local video insertion, playback, or editing; internet access is needed for download, installation, and account services |
| Other | You need to open and edit PDF files, and it is recommended to prepare a local video file and enough storage space before insertion |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Open WPS Office, then open a PDF file and confirm that the Video entry is available under the Edit tab |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Lets you insert a local video into a PDF, play it, edit it from the right-click menu, add a cover image, set playback conditions, and save the video file locally. | Word supports inserting online videos through a URL or embed code, and playback requires an internet connection. | Google Docs does not provide a standard way to insert a video directly into a document; official guidance mainly covers adding video in Google Slides. | Notion supports embedding online video links and uploading video files for playback inside a page. | Acrobat supports adding video or sound to a selected PDF area and includes rich media options such as poster images. |
| Official Source | — | Insert an online video in Word | Insert or delete images & videos | Embeds, bookmarks & link mentions | Add audio, video, and interactive objects to PDFs in Adobe Acrobat |
Advantage: Provides one workflow for inserting, playing, editing, and exporting video directly in a PDF editing interface.
Overall Conclusion
WPS is well suited to users who need to work with video directly inside PDF files through a focused editing workflow. Microsoft, Google, and Notion are more centered on document or page embedding scenarios, while Adobe also supports rich media in PDFs for users who need more detailed media controls.
Use Cases
| No. | Scenario | Suitable For | Main Need | How WPS Helps |
|---|---|---|---|---|
| 1 | Training handout distribution | Trainers and internal learning teams | They need text instructions and demonstration video in one PDF file | Insert a video into the PDF page so recipients can view related content in one document |
| 2 | Product instruction files | Product teams and support staff | Static instructions do not show the full process clearly | Add a demonstration video to key pages and set a cover image |
| 3 | Teaching material creation | Teachers and course designers | They want reading material and explanation video in one file | Embed a local teaching video into the PDF for unified distribution |
| 4 | Interactive reporting materials | Project teams and business users | Reports need a clearer way to show dynamic content | Insert a video into the PDF and adjust its position and size |
| 5 | Media archiving | Editors and document managers | They may need to extract an inserted video again later | Use the save-to-local option to export the media file |
Membership & Benefits
Free vs WPS Premium
| Feature Area | Free Users | WPS Premium |
|---|---|---|
| PDF editing | Limited | Access to more PDF editing features |
| Insert video into PDF | Membership required | Supported |
| Play inserted video | Can be viewed when the document and viewing environment support it | Supported |
| Adjust video settings and export video | Limited by feature access | Supported |
Source: WPS Office pricing page
Recommendations
| Usage Scenario | Recommended Plan | Why |
|---|---|---|
| You only need to read PDF files that already contain video | Free | Reading and basic viewing usually do not require a membership for editing |
| You need to create or maintain PDF files with video | WPS Premium | Inserting video belongs to the PDF editing workflow and is better suited to ongoing editing needs |
| You often adjust cover images, playback conditions, or export video files | WPS Premium | These actions are part of the editing permission set and fit frequent-use scenarios |
How to Subscribe
- Subscription entry: Get WPS Premium
- It is recommended to sign in to your WPS account first, then choose the plan shown on the page that fits your needs.
Source: WPS Office pricing page