WPS Insert Stamp helps you place preset stamps, create custom stamps, and adjust stamp placement in PDF files; this guide covers 3 core tasks, with 0 available without membership and 3 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 3 | Matches the number of rows in the How-to Index |
| Available without membership | 0 | Matches the number of Free rows in the index |
| Membership-related items | 3 | Matches the number of membership-required rows in the index |
| Membership requirement | Membership is required to edit PDF files | Applies to stamp-related PDF editing tasks |
| Version availability | No specific version limit listed | Available in WPS Office for Windows where PDF editing is supported |
About This Feature
Overview
Insert Stamp is a PDF markup feature in WPS Office for Windows. It helps you add review marks, signing prompts, and status labels to a PDF page.
Core tasks include:
- Insert preset stamps for common review and signing scenarios.
- Add custom stamps as round stamps, rectangular stamps, or imported images.
- Move, resize, and delete inserted stamps on the page.
This feature is useful for contract review, approval workflows, signature guidance, document checking, and internal circulation notes. Stamps appear as separate markup elements on the PDF page and do not directly rewrite the original body text.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run the current WPS Office desktop app |
| App version | It is recommended to use the latest version of WPS Office with PDF components installed |
| Network | A network connection is not required for local stamp insertion and adjustment, but it is needed for sign-in and membership services |
| Other | You need to be able to open PDF files normally; protected or restricted files may require additional permissions |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Installation | Download the Windows installer, complete the setup wizard, and launch WPS Office |
| Check after installation | Open any PDF file, go to the Edit tab, and confirm that the Stamp entry is available |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Insert preset stamps, create custom stamps, and move, resize, or delete stamps in PDFs. | Word desktop supports text watermarks, while Word for the web can view existing watermarks but cannot insert new ones. | Google Docs supports text and image watermarks that repeat on every page. | Notion supports uploading PDFs and files, and Notion AI can analyze PDFs, but it does not provide a PDF stamp tool. | Acrobat supports adding stamps, custom stamps, and editing actions such as move, resize, rotate, delete, and appearance changes. |
| Official Source | — | Add a DRAFT watermark | Insert, edit, or delete watermarks | Images, files & media; Analyze PDFs and Images | Add or modify stamps |
Advantage: It combines preset stamps, custom stamp creation, and on-page adjustment in one PDF workflow for review tasks.
Overall Conclusion
If you need to place review stamps, signing prompts, or custom seals directly in PDFs on Windows, WPS provides a focused workflow for those tasks. Microsoft and Google are closer to watermark scenarios in documents, Notion is more suitable for file organization and PDF analysis, and Adobe offers broader stamp appearance controls for more detailed adjustment needs.
Use Cases
| No. | Scenario | Suitable for | Main need | How WPS helps |
|---|---|---|---|---|
| 1 | Contract review marks | Legal, admin, procurement teams | Mark approval status quickly | Place preset stamps such as approval-related labels on the page |
| 2 | Signature position guidance | Business teams and client-facing staff | Show where to sign or initial | Use preset stamps such as SIGN HERE and INITIAL HERE |
| 3 | Company seal insertion | Finance, admin, HR teams | Add a fixed-style seal to an electronic file | Create a round stamp, rectangular stamp, or import an image as a custom stamp |
| 4 | Review result checking | Teachers, editors, reviewers | Mark pass or reject results on pages | Use ✓ and ✗ stamps and place them next to the relevant content |
| 5 | Document circulation notes | Team collaborators | Add status notes without changing body text | Insert stamps as separate markup elements on the PDF page |
Membership & Benefits
Free vs WPS Premium
| Feature | Free users | WPS Premium |
|---|---|---|
| PDF reading | ✅ | ✅ |
| Basic PDF features | ✅ Partially available | ✅ |
| PDF editing | Limited by feature scope | ✅ |
| Insert Stamp | Requires membership for PDF editing tasks | ✅ |
| Cloud storage | 1GB | 20GB |
Source: WPS Office pricing page
Recommendations
| Scenario | Recommended plan | Why |
|---|---|---|
| You mainly read PDFs or only handle basic file tasks occasionally | Free | Suitable for reading and some common basic tasks |
| You regularly review contracts, mark documents, or create custom stamps | WPS Premium | Better suited for ongoing PDF editing and stamp-related work |
| You work across devices and want more cloud storage | WPS Premium | Helps you manage documents and membership features in one account |
How to Subscribe
- Membership page: Get WPS Premium
Source: WPS Office pricing page