WPS Extract Text helps you pull readable text from PDF files in WPS PDF; this guide covers 3 core tasks, with 0 available without membership and 3 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 3 | Matches the number of rows in the How-to Index |
| Available without membership | 0 | Matches the number of Free rows in the index |
| Membership-related items | 3 | Matches the number of membership-related rows in the index |
| Version limit | No specific version limit | Available where the feature entry is shown in WPS PDF |
About This Feature
Overview
Extract Text is a PDF text extraction feature in WPS PDF. It helps you recognize and extract text from PDF pages so you can copy, review, and save the result as a text-based file.
Core capabilities include:
- Extract document text: extract text from all pages, the current page, or a custom page range.
- Copy extracted text: select text in the results pane and copy it into another app.
- Save extracted text: save the extracted result as a TXT or Word file for later editing.
Common use cases include reviewing contracts, pulling text from scanned materials, and moving PDF content into editable documents. It helps reduce manual retyping and keeps extraction, copying, and saving in one workflow inside WPS PDF.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device |
| App version | It is recommended to use the latest version of WPS Office with PDF tools installed |
| Network | No mandatory network connection is required for local extraction; sign-in and cloud-related actions require internet access |
| Other | You need to be able to open PDF files normally; for scanned files, choosing the correct recognition language can improve readability |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Installation notes | Download and install WPS Office, then open a PDF file to access the related PDF tools |
| Check after installation | Launch WPS, open any PDF, and check whether the Convert tab shows Extract Text |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | In WPS PDF, you can use Convert → Extract Text to pull text from a PDF, choose all pages, the current page, or a custom range, select a recognition language, then copy or save the result as TXT or Word. | Word can open a PDF and attempt to import its text into an editable document. Recognition quality depends on scan quality and document clarity. | A common Google workflow is to open a PDF with Google Docs to convert it into editable, searchable text, though complex layouts may need cleanup. | Notion can import a PDF and convert it into a Notion page. Text-based PDFs work better, while scanned or image-only PDFs are not reliably searchable unless OCR is run first. | Acrobat can run OCR on scanned PDFs, create a searchable text layer, and process either a single file or multiple files. |
| Official Source | — | Insert scanned text or images into Word | Open a PDF with Google Docs | Import data into Notion | Recognize text in scanned documents |
Advantage: It keeps extraction, copying, and saving in one results pane, supports page-range extraction, and lets you choose the recognition language before processing.
Overall Conclusion
WPS is a practical choice when you want to extract text directly inside a PDF workflow and continue by copying or saving the result right away. Adobe offers a broader OCR workflow for searchable scanned PDFs and multi-file processing, while Microsoft, Google, and Notion are useful when your main goal is converting PDF content into editable document formats.
Source: Microsoft Support; Google Help; Notion Help Center; Adobe Help Center
Use Cases
| No. | Scenario | Suitable for | Main challenge | How WPS helps |
|---|---|---|---|---|
| 1 | Extracting contract or report text | Office staff | Need to pull text from a PDF quickly | Use Extract document text with a selected page range |
| 2 | Copying content from scanned materials | Students and researchers | Scanned pages cannot be copied directly | Choose the recognition language, extract the text, then copy the result |
| 3 | Saving text for further editing | Editors and assistants | Need a separate editable file from PDF content | Save the extracted result as TXT or Word |
| 4 | Reviewing recognition results | Reviewers and proofreaders | Need to check extracted text manually | Review the text in the results pane before copying |
| 5 | Pulling key points from selected pages | Project members | Only part of a long PDF is needed | Extract the current page or a custom page range |
Membership & Benefits
Free vs WPS Premium
| Feature | Free users | WPS Premium |
|---|---|---|
| Basic PDF reading | ✅ | ✅ |
| Extract Text | ❌ Requires membership | ✅ |
| PDF conversion and more advanced PDF tools | Limited | ✅ More PDF tools available |
| Cloud storage | 1 GB | 20 GB |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| You mainly open and read PDFs | Free | Suitable for basic PDF access and reading |
| You often extract, convert, or organize text from PDFs | WPS Premium | Includes Extract Text and more advanced PDF tools |
| You need more cloud storage for ongoing document work | WPS Premium | Better suited for long-term document processing and sync |
How to Subscribe
- Membership page: Get WPS Premium
Source: WPS Office pricing page