How to Use

Use this feature through 5 how-to topics in the index below; 5 items are available without membership and 0 items are membership-related.

How-to Index

How-to Guide

1. Accept One Change

Feature entry: Click or select the revision mark that you want to process, then click Accept on the revision box.

1. Open a document that contains tracked changes.
2. Click or select the revision mark that you want to process.
3. Click Accept on the revision box.
4. Check whether the selected revision has been applied to the document.
5. Continue reviewing as the cursor moves to the next revision.

Success Criteria

• The current revision is accepted and applied to the document.
• You can continue reviewing the next tracked edit.

Tips While Using

• If you need to undo the action right away, press Ctrl + Z.
• Confirm the current revision before continuing with more edits.

2. Accept All Changes

Feature entry: Review → Accept drop-down menu.

1. Open the document that you want to finalize.
2. Click the drop-down arrow next to Accept.
3. Select Accept All Changes in Document.
4. Wait for all tracked edits in the file to be processed.

Success Criteria

• All revisions in the document are accepted.
• No pending tracked edits remain in the file.

Tips While Using

• Review important edits before running a batch action.
• Save a backup copy before applying all changes to a formal document.

3. Reject One Change

Feature entry: Click or select the revision mark that you want to process, then click Reject on the revision box.

1. Open a document that contains tracked changes.
2. Click or select the revision mark that you want to process.
3. Click Reject on the revision box.
4. Check whether the original content has been restored.
5. Continue reviewing as the cursor moves to the next revision.

Success Criteria

• The current revision is rejected.
• The document returns to the content state before that edit.

Tips While Using

• Confirm that you do not want to keep the edit before rejecting it.
• If needed, press Ctrl + Z immediately to undo the action.

4. Reject All Changes

Feature entry: Review → Changes → Reject drop-down menu.

1. Open the document where you want to clear all revisions.
2. Click the drop-down arrow next to Reject.
3. Select Reject All Changes in Document.
4. Wait for all tracked edits in the file to be rejected.

Success Criteria

• All revisions in the document are rejected.
• The document returns to the state without those proposed edits.

Tips While Using

• This batch action affects every tracked change in the document.
• Confirm that you are working in the correct file version before proceeding.

5. Review Changes One by One

Feature entry: Review → Previous/Next Change.

1. Open a document that contains multiple tracked changes.
2. Click Previous Change or Next Change.
3. Move through each revision in sequence.
4. Decide whether to accept or reject the current revision.
5. Repeat until the review is complete.

Success Criteria

• You can move through each tracked change in order.
• Each revision can be reviewed before you decide what to keep.

Tips While Using

• Start from the beginning of the document for a more complete review.
• Save the file before a long review session.