Export as PDF in WPS helps you turn Writer documents into fixed-layout PDF files; this guide covers 4 core tasks, with 1 available without membership and 3 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 4 | Matches the number of rows in the How-to Index |
| Available without membership | 1 | Matches the number of Free rows in the index |
| Membership-related items | 3 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Export as PDF is a document output feature in WPS Writer that converts the current document into a PDF file for sharing, printing, or archiving.
Core capabilities include:
- Export the current document as PDF for fixed-layout sharing and printing.
- Keep comments, bookmarks, and hyperlinks in the exported file.
- Add a PDF watermark for internal circulation or document marking.
- Export multiple documents in one batch for repeated output tasks.
This feature is useful for final-file delivery, print review, document archiving, and batch document organization. It helps reduce layout changes across devices and shortens repeated export work.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows PC that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office |
| Network | Local export does not require a constant connection; internet access may be needed for membership verification or downloading WPS Office |
| Other | You need permission to open the source document and save files locally |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Open WPS Writer and a document, then confirm that the Export as PDF entry appears under File or the membership tab |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | WPS Writer can export documents to PDF with output range, image quality, and output settings. It can also keep comments, bookmarks, and hyperlinks, while some advanced options such as watermarking, scanned-style PDF, and multi-file output are membership-related. | Microsoft Word desktop apps can save or convert documents to PDF through Save As, Save a Copy, or Export to Create PDF/XPS. | Google Docs can download a document as PDF, and some page-range needs can be handled through Print and Save as PDF. | Notion can export a page as PDF from the page menu and lets you adjust content inclusion, page format, and scale. | Adobe Acrobat online can convert Word and other supported files to PDF in a web browser and then let you download the result. |
| Official Source | — | Microsoft Support PDF export | Google Docs Help PDF download | Notion export help | Adobe Word to PDF |
Advantage: WPS keeps PDF export inside the writing workflow and combines document output settings with options such as comment retention, watermarking, and multi-file export.
Overall Conclusion
WPS is a practical choice when you want to finish editing and export to PDF in the same desktop workflow. Microsoft, Google, Notion, and Adobe also provide official PDF output paths, but their entry points and adjustable options differ depending on whether you work in a desktop app, browser, or online converter.
Use Cases
| No. | Scenario | Suitable users | Main need | How this feature helps |
|---|---|---|---|---|
| 1 | Send a final draft to coworkers or clients | Office staff | Keep layout stable after sharing | Export the document as a fixed-layout PDF |
| 2 | Review before printing | Admin staff, teachers | Check print layout before printing | Export to PDF and review the result first |
| 3 | Keep review information | Editors, reviewers | Preserve comments in the exported file | Turn on the related output settings before export |
| 4 | Organize many old files | Clerks, records staff | Exporting files one by one takes time | Use multi-file output for batch processing |
| 5 | Mark internal materials | Team members | Add visible document markings | Add a watermark before exporting |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Basic export to PDF | ✅ Available | ✅ Available |
| Output settings such as keeping comments | ✅ Available in the export settings | ✅ Available |
| Multi-file output | ❌ | ✅ Available |
| Scanned-style PDF | ❌ | ✅ Available |
| Watermark settings | ❌ | ✅ Available |
Source: WPS Office pricing page
Recommendations
| Usage pattern | Recommended plan | Why |
|---|---|---|
| Occasional export of a single document | Free | Covers basic PDF export needs |
| Batch processing or watermarking | WPS Premium | Better suited for multi-file output and watermark-related tasks |
How to Subscribe
- Get membership: Subscribe on the WPS Office pricing page
Source: WPS Office pricing page