How to Use

Use Export as PDF through 4 how-to topics in this guide; 1 topic is available without membership and 3 topics are membership-related.

How-to Index

How-to Guide

1. Export as PDF from the File menu

Entry: Open a document → File in the upper-left corner → Export as PDF

1. Open the document you want to convert in WPS Office.
2. Click File in the upper-left corner.
3. Select Export as PDF.
4. Adjust the output settings as needed.
5. Click Start Output.

Success Criteria

• Interface result: A PDF file is generated after the export finishes.
• Next action: You can open the PDF for review, sharing, or printing.

Tips While Using

• Common mistake: If no target document is open first, you cannot start the export flow for the current file directly.

2. Export as PDF from the membership tab

Entry: Open a document → membership tab → Export as PDF

1. Open the document you want to convert in WPS Office.
2. Click the membership tab on the top menu bar.
3. Click Export as PDF.
4. In the dialog box, set the output range, image quality, save path, and other options.
5. Click Start Output.

Success Criteria

• Interface result: The export dialog opens and the PDF is created.
• Next action: You can adjust the settings and export again if needed.

Tips While Using

• Permissions or membership: This entry includes membership-related options, and some settings require WPS Premium.

3. Configure advanced PDF output settings

Entry: Export as PDF dialog → output settings

1. Open the Export as PDF dialog.
2. Set the output range for all pages or a specified page range.
3. In the output settings, choose whether to keep comments, author information, and other content, and set encryption if needed.
4. Choose the image quality.
5. If needed, turn on watermarking or scanned-style PDF, then start the export.

Success Criteria

• Interface result: The exported PDF matches the settings you selected.
• Next action: You can reopen the dialog and export again with different settings.

Tips While Using

• Permissions or membership: Watermarking and scanned-style PDF are membership-related features.
• Environment note: Higher image quality usually creates a larger output file.

4. Batch export multiple documents as PDF

Entry: Export as PDF dialog → Multi-file Output

1. Open the Export as PDF dialog.
2. Select Multi-file Output.
3. Add the documents you want to process together.
4. Confirm the save location and other export settings.
5. Click Start Output to finish the batch task.

Success Criteria

• Interface result: Multiple documents are exported successfully.
• Next action: You can check whether each PDF has been saved to the target location.

Tips While Using

• Permissions or membership: Multi-file output requires WPS Premium.
• Common mistake: If you do not confirm the save location first, it may take longer to find the exported files later.