WPS Watermark lets you add text or image marks to document page backgrounds in WPS Writer; it includes 4 core tasks, with 4 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 4 | Matches the number of rows in the How-to Index |
| Available without membership | 4 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
| Version scope | All versions supported | WPS Writer supports this feature across versions |
About This Feature
Overview
Watermark is a built-in page background feature in WPS Writer for Windows. It helps you place semi-transparent text or image marks behind document content so readers can quickly identify document status, usage scope, or branding.
Core capabilities include:
- Add preset text watermarks for common labels such as Confidential, Do Not Copy, Draft, and Sample.
- Create custom text watermarks with your own text, font, size, color, and layout.
- Add image watermarks from local files and adjust scaling and washout effects.
- Remove an existing watermark from the document.
This feature is useful for draft review, internal circulation, training materials, sample files, and branded document sharing.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run the desktop version of WPS Office |
| App version | The latest version of WPS Office is recommended; WPS Writer versions generally support this feature |
| Network | No constant network connection is required for local watermark editing; internet access is needed for download and installation |
| Other | Open an editable document in WPS Writer; prepare a local image file if you want to add an image watermark |
Download & Installation
Before using Watermark, install WPS Office on your Windows device and open your document in WPS Writer.
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Open WPS Office → launch WPS Writer → create or open a document → confirm that the Page tab includes a Watermark entry |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | WPS Writer supports preset text watermarks, custom text watermarks, image watermarks, and watermark removal in word-processing documents. | Word supports text and picture watermarks, and Microsoft also documents saving a custom watermark to the watermark gallery for reuse. | Google Docs supports text and image watermarks that repeat on every page, and users can edit or delete them. | Notion help content refers to a Notion watermark in published site headers rather than page-background watermarks in word-processing documents. | Acrobat supports adding watermarks to PDF files on desktop, which fits PDF workflows rather than standard word-processing pages. |
| WPS Advantages | Advantage: WPS keeps preset text, custom text, image watermark, and removal options together in the Page tab for everyday document marking. | Compared with WPS: Word also supports text and picture watermarks, with an extra gallery-saving workflow documented by Microsoft. | Compared with WPS: Google Docs supports text and image watermarks, but its official help notes that watermarks are not available in pageless documents. | Compared with WPS: Notion documents a site-branding watermark toggle, not an equivalent page-background watermark workflow for document editing. | Compared with WPS: Acrobat is designed for PDF watermarking; WPS is closer to routine Writer document editing on Windows. |
| Official Source | — | Use a custom watermark | Insert, edit, or delete watermarks | Edit and customize your Notion Sites | Add watermarks to PDFs in Acrobat on desktop |
Overall Conclusion
WPS Watermark is well suited to Windows users who need quick document-status labels or branded page marks inside a Writer workflow. If your work centers on PDF files, Acrobat is more aligned with that format, while Google Docs and Notion cover different document or publishing scenarios.
Use Cases
| No. | Scenario | Suitable for | Main issue | How Watermark helps |
|---|---|---|---|---|
| 1 | Draft labeling | Editors, legal teams, administrators | Multiple versions can be confused with final files | Add a preset Draft watermark |
| 2 | Confidential reminders | Internal business teams | Shared files need a visible confidentiality mark | Add a Confidential or custom text watermark |
| 3 | Sample distribution | Marketing, design, sales teams | Shared materials may be mistaken for final deliverables | Add a Sample-style text watermark |
| 4 | Brand display | Training and communications teams | Documents need a visible brand mark | Insert an image watermark and adjust scaling |
| 5 | Final cleanup | Any document editor | Test or draft marks remain before distribution | Remove the existing watermark before sending |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Watermark feature | ✅ Available | ✅ Available |
| Basic PDF features | ✅ Basic access available | ✅ Broader PDF tool access |
| Template resources | Limited downloads | More templates and advanced resources |
| Cloud storage | 1 GB | 20 GB |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| Add watermarks to everyday documents, drafts, and branded pages | Free | There is no membership restriction for the Watermark feature |
| Need broader PDF tools, more templates, or more cloud storage | WPS Premium | Better suited to users who need a wider document toolkit and added resources |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page