WPS Page Number is a document layout feature for inserting, setting, and managing page numbers in WPS Writer on Windows; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 3 | Matches the number of rows in the How-to Index |
| Available without membership | 3 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Page Number is a built-in document layout feature in WPS Writer on Windows for adding continuous numbering to pages and adjusting how numbering appears across a document structure. It is useful for reports, academic papers, contracts, and other long documents that need clear page navigation and print-ready formatting.
Core capabilities include:
- Insert page numbers quickly from the Insert tab.
- Customize number style, starting number, and apply range.
- Modify or remove page numbers from the header or footer editing area.
This feature helps reduce manual numbering work and supports different numbering setups for covers, tables of contents, and body pages. For section-based documents, it can be used with section breaks to create more flexible page numbering layouts.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office |
| Network | No mandatory network connection is required for page number editing itself; downloading, installation, and account-related actions require internet access |
| Other | Open a WPS Writer document before using the page number entry |
Download & Installation
Install WPS Office for Windows before using the Page Number feature.
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Launch WPS Office, open a Writer document, and confirm that the Page Number entry is available on the Insert tab |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | WPS Writer lets you insert page numbers, set number styles, define a starting number, and apply settings to the current section or from the current page forward. | Word supports adding page numbers in headers or footers and customizing formats and starting numbers across different document sections. | Google Docs supports page numbers in documents that use pages format, and page number changes can be applied to specific pages or sections. | Notion help content focuses on pages, blocks, and workspace content organization, and it does not describe a print-style page numbering feature for documents. | Acrobat supports adding page numbers to PDFs through its header and footer tools for finished documents. |
| WPS Advantages | Advantage: WPS keeps page number insertion, formatting, and header or footer adjustment in the same writing workflow, which is practical for editing and print preparation in one place. | Compared with WPS: Word also supports section-based numbering and format changes, with more of the workflow centered in header and footer editing. | Compared with WPS: Google Docs requires the document to be in pages format; page numbers are not available in pageless format. | Compared with WPS: Notion is better suited to knowledge pages and collaborative content structure, and its official help pages do not describe document page numbering. | Compared with WPS: Acrobat is more suitable for adding page numbers after a PDF is finalized rather than during word-processing layout work. |
| Official Source | — | Add page numbers in Word | Use headers, footers, page numbers and footnotes | Create a page | Add page numbers to PDFs |
Overall Conclusion
WPS Page Number is well suited to users who want to insert, format, and adjust numbering while editing a document on Windows. Google Docs is more dependent on page-format settings, while Adobe Acrobat is more suitable when the file is already a finished PDF.
Use Cases
| No. | Scenario | Suitable Users | Main Need | Solution |
|---|---|---|---|---|
| 1 | Academic papers and reports | Students, researchers | The main body needs continuous numbering while the cover should not show a page number | Use page number insertion and starting number settings |
| 2 | Contracts and policy documents for printing | Administrative staff, legal teams | Long printed documents are harder to verify without page order markers | Insert continuous page numbers in the footer |
| 3 | Section-based document layout | Editors, assistants | The table of contents and body need different numbering formats | Adjust page number settings together with section-based apply ranges |
| 4 | Header and footer cleanup | General office users | Existing page numbers need to be changed or removed | Edit the header or footer area directly |
| 5 | Pre-print review | All document authors | Missing or incorrect page numbers are found before printing | Check page number display and reset the affected section if needed |
Membership & Benefits
Free vs WPS Premium
| Capability | Free Users | WPS Premium |
|---|---|---|
| Page number insertion and basic settings | Available | Available |
| Basic PDF features | Access to basic PDF features | Broader PDF feature coverage |
| Cloud storage | 1 GB | 20 GB |
| Template downloads | Limited | More templates and added benefits |
Source: WPS Office pricing page
Recommendations
| Usage Scenario | Recommended Plan | Why |
|---|---|---|
| Everyday document editing and page numbering | Free | The page number feature itself is available for regular editing and printing tasks |
| More cloud storage, templates, or broader office features | WPS Premium | Suitable for users who also need expanded document, PDF, and cloud-related benefits |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page