How to Use WPS Page Number on Windows

Use Page Number with 3 how-to topics, including basic page number insertion, custom page number formatting, and modifying or removing page numbers in headers and footers; choose a topic from the index and follow the entry path and steps.

How-to Index

How-to Guide

1. Basic Page Number Insertion

Entry path: Insert → Page Number

1. Open the WPS Writer document where you want to add page numbers.
2. Click the Insert tab on the top menu bar.
3. Click Page Number.
4. Select a preset page number style to generate continuous numbering automatically.
5. Double-click the document body area to exit header and footer editing.

Success Criteria

• Interface result: Continuous page numbers appear in the header, footer, or selected position.
• What you can do next: You can continue editing, save the document, or open page number settings.
• No unwanted effect: Existing body text is not removed when page numbers are inserted.

Tips While Using

• Common mistake: If you do not exit header and footer editing, you may accidentally change header content.
• Environment note: This feature is used in WPS Writer documents rather than in other WPS components.

2. Customize Page Number Format

Entry path: After inserting page numbers, select the page number area and open page number settings

1. Insert page numbers in the document first.
2. Double-click the page number area to enter header and footer editing mode.
3. Select the inserted page number.
4. Open the page number settings dialog box.
5. Set the number style, starting number, and apply range as needed.
6. Click OK to apply the settings.

Success Criteria

• Interface result: The page number style or starting number updates based on your settings.
• What you can do next: You can continue adjusting the whole document, the current section, or the current page and forward.
• No unwanted effect: Other unselected body content remains unchanged.

Tips While Using

• Common mistake: If the page number area is not selected, the related settings may not open.
• Environment note: For section-based results, confirm that the document already has the correct section structure.

3. Modify or Remove Page Numbers in Headers and Footers

Entry path: Insert → Header & Footer

1. Click Header & Footer on the Insert tab.
2. After entering editing mode, locate the page number area.
3. To modify it, edit the header, footer, or page number content directly.
4. To remove it, select the page number and press Delete.
5. Double-click the body area to exit editing mode.

Success Criteria

• Interface result: The modified, retained, or removed page number result is visible immediately.
• What you can do next: You can insert page numbers again or save the current document.
• No unwanted effect: Other unselected page content remains unchanged.

Tips While Using

• Common mistake: If too much content is selected during deletion, other header or footer content may also be removed.
• Environment note: If the document contains multiple sections, check whether each section header or footer is linked.