WPS Insert Table helps you create, draw, convert, and style tables in WPS Writer on macOS; this guide covers 5 core tasks, with 4 available without membership and 1 membership-related item.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 5 | Matches the number of rows in the How-to Index |
| Available without membership | 4 | Matches the number of Free rows in the index |
| Membership-related items | 1 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Insert Table is a built-in layout feature in WPS Writer for macOS. It helps you organize data, lists, schedules, and comparison content in a structured format.
Core capabilities include:
- Quick table insertion from a grid for standard rows and columns.
- Manual row and column setup for more precise table sizes.
- Draw Table for irregular structures and diagonal header lines.
- Convert Text to Table for turning separated text into a table.
- Built-in table templates for faster styling, with some templates related to membership benefits.
This feature is useful for meeting notes, class materials, project lists, quotations, and side-by-side comparisons. After a table is inserted, you can continue editing content, borders, widths, and styles in the document.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Mac device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office for Mac |
| Network | No required network connection for local table insertion and editing; online templates require internet access |
| Other | You should have permission to edit the document; text conversion works better when the original separators are consistent |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Installation method | Download the Mac installer, complete the setup, and open WPS Writer |
| Check after installation | Open a document, go to the Insert tab, and confirm that the Table entry is available |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Supports grid-based insertion, manual row and column setup, Draw Table, Convert Text to Table, and table templates in WPS Writer. | Word for Mac supports grid insertion, Insert Table, Draw Table, and preformatted table choices. It also supports converting separated text into a table. | Google Docs supports inserting tables, adjusting rows and columns, sorting rows, pinning header rows, and merging cells on desktop. | Notion supports database table views and simple tables for visual organization, with options such as adding rows and columns, resizing, and merging cells in simple tables. | Adobe Acrobat desktop help focuses on PDF creation, conversion, editing, and page organization rather than a word-processor-style insert-table workflow. |
| WPS Advantages | Advantage: WPS brings quick insertion, manual setup, drawing, text conversion, and template-based styling together in one document workflow for table creation on macOS. | Compared with WPS: Word for Mac also provides Draw Table and Convert Text to Table, but its official guidance separates insertion and conversion into different help pages. | Compared with WPS: Google Docs is more centered on browser-based collaboration, and its table insertion grid is limited to 20 × 20 cells in the official help page. | Compared with WPS: Notion tables are oriented toward page organization or database views rather than traditional document table layout inside a word-processing page. | Compared with WPS: Acrobat is designed around PDF workflows, so its official desktop help does not present an equivalent document-table insertion path for writing layouts. |
| Official Source | — | Insert a table in Word for Mac | Add and edit tables | Table view | Acrobat Desktop Help |
Overall Conclusion
If your main task is to insert and format tables directly inside a document on macOS, WPS provides a focused workflow with quick insertion, drawing, conversion, and styling options in one place. Other products are better aligned with their own priorities, such as browser collaboration, database-style organization, or PDF editing.
Use Cases
| No. | Scenario | Suitable for | Main challenge | How this feature helps |
|---|---|---|---|---|
| 1 | Meeting note organization | Admin staff, project members | Action items and owners are hard to align clearly | Insert a standard table to organize topics, owners, and deadlines |
| 2 | Class and assignment lists | Teachers, students | Information needs a clean row-and-column layout | Use manual row and column setup for a consistent structure |
| 3 | Complex header design | Finance, operations teams | Some tables need irregular cells or diagonal headers | Use Draw Table to create custom cell divisions |
| 4 | Text restructuring | Editors, assistants | Existing text needs to be turned into a table quickly | Use Convert Text to Table to reduce repeated manual entry |
| 5 | Styled document creation | Marketing, business teams | A polished table style is needed more quickly | Use built-in table templates to apply a ready-made style |
Membership & Benefits
Free vs WPS Premium
| Capability | Free | WPS Premium |
|---|---|---|
| Basic table insertion | ✅ | ✅ |
| Draw Table and Convert Text to Table | ✅ | ✅ |
| Template downloads | Basic templates with limited access | More advanced templates are available |
| Cloud storage | 1 GB | 20 GB or more depending on the plan shown on the pricing page |
| PDF and extended tools | Basic features | More advanced features are available |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| Everyday document editing and basic table insertion | Free | Suitable for regular table insertion, drawing, and text conversion |
| Frequent template use and larger cloud storage needs | WPS Premium | Better for ongoing styled document work and cross-device file management |
How to Subscribe
- Visit the membership page and choose a plan that fits your needs: Subscribe to WPS Premium
Source: WPS Office pricing page