How to Use WPS Insert Table on macOS

Use Insert Table through 5 how-to topics, including 4 free tasks and 1 membership-related item; use the index below to jump to the steps you need.

How-to Index

How-to Guide

1. Quickly insert a standard table

Feature path: Insert → Table drop-down menu → drag across the grid

1. Place the cursor where you want the table to appear in the document.
2. Click the Insert tab in the top menu bar.
3. Open the Table drop-down menu and drag across the grid to choose the number of rows and columns.
4. Release and click to insert the table at the current cursor position.

Success Criteria

• Interface result: A standard table with the selected number of rows and columns appears in the document.
• What you can do next: You can type into cells immediately or continue adjusting the table style.

Tips While Using

• Common mistake: If the cursor is not placed first, the table may be inserted in an unexpected location.
• Environment note: No internet connection is required for this action.

2. Insert a table with exact rows and columns

Feature path: Insert → Table → More Rows and Columns

1. Click the Insert tab.
2. Click Table and choose More Rows and Columns.
3. Enter the number of columns and rows in the dialog box.
4. Set the column width behavior as needed, such as fixed width or automatic width.
5. Click OK to insert the table.

Success Criteria

• Interface result: A table with the specified number of rows and columns is created in the document.
• What you can do next: You can continue entering content or adjust widths and borders later.

Tips While Using

• Common mistake: Incorrect row or column values can create a table that does not match your intended layout.
• Environment note: No internet connection is required for this action.

3. Draw a table

Feature path: Insert → Table → Draw Table

1. Click the Insert tab.
2. Open the Table drop-down menu and choose Draw Table.
3. When the pointer changes to a pencil, drag to draw the outer border first.
4. Draw horizontal and vertical lines inside the border to divide cells freely.
5. If needed, draw a diagonal line for a diagonal header.
6. Press Esc or click a blank area to exit drawing mode.

Success Criteria

• Interface result: A custom table structure appears in the document.
• What you can do next: You can enter content or continue adjusting borders.

Tips While Using

• Common mistake: If the border is not closed clearly, the table structure may not look complete.
• Environment note: No internet connection is required for this action.

4. Convert text to a table

Feature path: Select text → Insert → Table → Convert Text to Table

1. Select the text that you want to convert.
2. Click the Insert tab.
3. Open the Table drop-down menu and choose Convert Text to Table.
4. Set the number of columns, rows, and the text separator in the dialog box.
5. Click OK to generate the table.

Success Criteria

• Interface result: The selected text is reorganized into a table structure.
• What you can do next: You can continue editing cell content and table styles.

Tips While Using

• Common mistake: If the original text separators are inconsistent, the converted result may place content in the wrong columns.
• Environment note: Check the separator format before converting text.

5. Use built-in table templates

Feature path: Insert → Table → choose a table template style

1. Click the Insert tab.
2. Open the Table drop-down menu.
3. Browse the available table template styles.
4. Click a template to insert it into the document.

Success Criteria

• Interface result: A table with a preset style is inserted into the document.
• What you can do next: You can continue editing the content based on the selected style.

Tips While Using

• Common mistake: If the network connection is unstable, some templates may not load normally.
• Membership note: Some template styles are related to membership benefits.
• Environment note: Online templates require internet access.