WPS Header and Footer is a document layout feature for showing repeated information at the top or bottom of pages; it includes 8 core tasks, with 8 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 8 | Matches the number of rows in the How-to Index |
| Available without membership | 8 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Header and Footer is a built-in layout feature in WPS Office for Windows Docs. It helps you place repeated content at the top or bottom of document pages and control how that content appears by page or by section. It is useful for formal documents that need titles, page numbers, chapter names, company branding, or layout decoration.
Core capabilities include:
- Insert headers and footers: Open the header and footer editing area and enter repeated content.
- Set a different first page: Use different header and footer content for a cover page and the rest of the document.
- Set different odd and even pages: Control odd-page and even-page content separately for double-sided printing.
- Set section-specific headers and footers: Use different headers and footers for different sections.
- Add a header line: Add or remove a line style in the header area.
- Adjust header and footer distance: Control the position of the header from the top and the footer from the bottom.
- Show chapter names automatically in the header: Use style references to display the current chapter title.
- Insert an image in the header: Place a logo or other image in the header area so it repeats across pages.
This feature works well for reports, academic papers, contracts, manuals, and business documents. It helps keep page information consistent, separate cover pages from body pages, manage layouts by section, and improve the reading or printing experience.
System Requirements
| Item | Requirement |
|---|---|
| OS | A Windows device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office |
| Network | No required internet connection for local header and footer editing; internet is needed for download, sign-in, or sync-related actions |
| Other | You need to be able to open a WPS document and have permission to edit the current file |
Download & Installation
| Item | Details |
|---|---|
| Official Download | WPS Office Free Download |
| Post-install Check | Launch WPS Office, open a document in Docs, and check whether the Header and Footer entry is available on the Insert tab |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Supports inserting headers and footers, setting a different first page, different odd and even pages, section-specific settings, header lines, header and footer distance, style-based chapter names, and header images. | Microsoft Word officially documents Different First Page and section-based header or footer changes with section breaks and Link to Previous. | Google Docs officially supports headers and footers, different first page, section-based linking control, different odd and even pages, and section-level header and footer margins in pages format. | Notion officially documents site header customization such as breadcrumbs, search, and navigation for Notion Sites, rather than traditional paged document headers and footers. | Adobe Acrobat officially supports adding headers and footers to PDFs, which is useful for page numbers and repeated document markings after the file is already a PDF. |
| WPS Advantages | Advantage: WPS lets you manage document headers, footers, sections, header lines, chapter-name references, and images during document editing, which fits ongoing page layout work. | Compared with WPS: Word offers similar document-level header and footer controls, including first-page and section-based changes. | Compared with WPS: Google Docs covers common header and footer controls, but these options depend on pages format and offer a lighter layout workflow. | Compared with WPS: Notion focuses more on published page and site header customization than on paged document header and footer layout. | Compared with WPS: Acrobat is more suitable for adding headers and footers after a PDF is finalized, rather than editing the source document layout throughout drafting. |
| Official Source | — | Change or delete a header or footer on a single page | Use headers, footers, page numbers & footnotes | Edit and customize your Notion Sites | Add headers and footers to PDFs in Acrobat |
Overall Conclusion
WPS Header and Footer is well suited to document editing workflows where you need to manage repeated top and bottom page content together with section control and layout details. For traditional document formatting, WPS and Word are closer in use. For lightweight online editing, site header customization, or post-export PDF processing, the other products fit different scenarios.
Use Cases
| # | Scenario | Target Users | Core Pain Point | Solution |
|---|---|---|---|---|
| 1 | Separate a cover page from the main content | Students, teachers | The cover page should not use the same header or footer as the body pages | Use Different First Page |
| 2 | Adjust layouts for double-sided printing | Administrative staff, office users | Odd and even pages need different content or mirrored placement | Use Different Odd and Even Pages |
| 3 | Use different headers by chapter | Report writers | Different sections need different titles or identifiers | Insert a section break and turn off Link to Previous |
| 4 | Add company branding to every page | Business users | Every page needs a company name or logo | Insert a header and add text or an image |
| 5 | Show chapter names automatically in long documents | Editors, researchers | Manually updating header titles takes time | Use a style reference to show the chapter name automatically |
Membership & Benefits
Free vs WPS Premium
| Feature | Free User | WPS Member |
|---|---|---|
| Basic header and footer editing | ✅ Available | ✅ Available |
| Basic document layout tools | ✅ Available | ✅ Available |
| Cloud storage | 1 GB | 20 GB |
| Templates | Some templates available | More advanced templates available |
| AI-related tools | Some tools have limits | Some plans include more AI usage allowances |
Source: WPS Office pricing page
Recommendations
| Use Case | Recommended Plan | Reason |
|---|---|---|
| Everyday header and footer editing for standard documents | Free | The feature itself is available for regular document layout work |
| Frequent multi-document work with more cloud storage, templates, or extended office tools | WPS Member | Better suited for users who need more storage, more resources, or broader office benefits |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page