How to Use WPS Header and Footer on Windows

Use Header and Footer with 8 how-to topics in WPS Docs for Windows; 8 items are available without membership and 0 items are membership-related.

How-to Index

How-to Guide

1. Insert headers and footers

Entry point: Insert → Header and Footer

1. Click the Insert tab.
2. Click Header and Footer.
3. When the editing area appears at the top or bottom of the document, place the cursor where you want to enter content.
4. Type the content you want in the header or footer area.
5. Double-click the document body to exit header and footer editing.

Success Criteria

• UI state: Editable areas appear at the top and bottom of the page.
• Next actions: You can continue typing, insert page numbers, or switch to other header and footer options.

Tips While Using

• Common mistakes: If you have not entered header and footer editing mode, your text may be inserted into the document body instead.

2. Set a different first page

Entry point: Header and footer editing mode → Header and Footer options → Different First Page

1. Enter header and footer editing mode first.
2. Click the Header and Footer options button.
3. Select Different First Page.
4. Edit the first page and the remaining pages separately, or leave the first page blank.

Success Criteria

• UI state: The first page and later pages can be edited separately.
• Next actions: You can set cover-page content independently.

Tips While Using

• Common mistakes: If the document has only one page, the difference between the first page and later pages is hard to verify.

3. Set different odd and even pages

Entry point: Header and footer editing mode → Header and Footer options → Different Odd and Even Pages

1. Enter header and footer editing mode.
2. Click the Header and Footer Options button.
3. Select Different Odd and Even Pages.
4. Set the header and footer content for odd pages and even pages separately.

Success Criteria

• UI state: Odd pages and even pages can display different content.
• Next actions: You can continue adjusting the layout for double-sided printing.

Tips While Using

• Common mistakes: Editing only one side can leave the other side unchanged.

4. Set different headers and footers for different pages

Entry point: Page Layout → Breaks → Next Page Section Break

1. Place the cursor where you want to start a new section.
2. Click the Page Layout tab.
3. Select Breaks → Next Page Section Break.
4. Enter header and footer editing mode for the new section.
5. Turn off Same as Previous for the header or footer.
6. Enter independent header and footer content for the new section.

Success Criteria

• UI state: The new section no longer follows the previous section's header and footer.
• Next actions: You can set different titles, page numbers, or identifiers for different sections.

Tips While Using

• Common mistakes: Inserting only a page break instead of a section break keeps the header and footer linked.

5. Add or remove a header line

Entry point: Header and Footer → Header Line

1. Enter header and footer editing mode.
2. Click Header Line.
3. Select the line style you want.
4. Adjust the line style and color if needed.
5. To remove the line, open the menu again and select Delete Line.

Success Criteria

• UI state: The selected line style appears in the header area, or the line is removed.
• Next actions: You can continue adjusting the combination of header text and line styling.

Tips While Using

• Common mistakes: A paragraph border can be mistaken for a header line, so confirm which element you are removing.

6. Adjust header and footer distance

Entry point: Page → Margins → Custom Margins

1. Click the Page tab.
2. Select Margins → Custom Margins.
3. In the Layout options, set the header distance from the top and the footer distance from the bottom.
4. Click OK to apply the settings.

Success Criteria

• UI state: The distance between the header or footer and the page edge changes.
• Next actions: You can continue checking print layout or page spacing.

Tips While Using

• Common mistakes: Adjusting only the body margins without opening the layout-related settings will not change the header or footer distance.

7. Show chapter names automatically in the header

Entry point: Insert → Document Parts → Field → Style Reference

1. Select a chapter title in the document body and apply the Heading 1 style.
2. Enter header editing mode.
3. Click the Insert tab and choose Document Parts → Field.
4. Select Style Reference.
5. Set the style name to Heading 1.
6. Click OK to show the current chapter title automatically in the header.

Success Criteria

• UI state: The header displays the title that matches the current chapter.
• Next actions: After updating the title, you can check whether the header updates as expected.

Tips While Using

• Common mistakes: If the body title does not use the matching style, the style reference may not display the chapter name correctly.

8. Insert a logo or image in the header

Entry point: Header editing mode → Insert → Picture

1. Enter header editing mode.
2. Click the Insert tab.
3. Select Picture and insert a local or cloud image.
4. Adjust the image size and position.
5. Check how the image appears across pages.

Success Criteria

• UI state: The image appears in the header area and repeats on the relevant pages.
• Next actions: You can continue adjusting text wrapping, alignment, or the combination of image and text.

Tips While Using

• Common mistakes: If the image is too large, it may overlap the document body and need resizing or repositioning.