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How to Use WPS Interface Introduction on Windows

Last updated:July 12, 2026

This section includes 6 how-to topics covering the menu bar, ribbon, editing area, collaboration markers, history entries, and status bar details; choose a topic from the index and follow the steps.

How-to Index

#TopicMembership
11. View menu bar sectionsFree
22. Identify the ribbon position and purposeFree
33. Understand the editing area and collaboration capabilitiesFree
44. Check online collaborators and editing positionsFree
55. Open collaboration records and version history entriesFree
66. Check status bar informationFree

How-to Guide

1. View menu bar sections

Entry point: Open an online collaborative document and look at the top menu bar

  1. Open a WPS online collaborative document.
  2. Look at the menu bar at the top of the window.
  3. Identify entries such as File Operations, Home, Insert, Page, Review, View, and Efficiency.
  4. Match the task you want to perform with the corresponding menu section.

Success Criteria

  • UI state: Multiple menu entries are visible at the top, and different functional sections can be distinguished.
  • Next actions: You can continue into any menu to edit, insert, or review content.

Tips While Using

  • Common mistakes: Focusing on a single button instead of the menu sections can make commands harder to find.

2. Identify the ribbon position and purpose

Entry point: The ribbon below the menu bar

  1. Open any online collaborative document.
  2. Observe the command area below the menu bar.
  3. Switch between different menu tabs and watch the ribbon content change.
  4. Confirm that the ribbon displays the detailed commands for the current tab.

Success Criteria

  • UI state: The command buttons in the ribbon change when you switch tabs.
  • Next actions: You can choose the right command in the ribbon for the current task.

Tips While Using

  • Common mistakes: Confusing the menu bar with the ribbon can make entry points harder to identify.

3. Understand the editing area and collaboration capabilities

Entry point: The editing area in the center of the document

  1. Place the cursor in the center editing area of the document.
  2. Type text or select text for basic editing.
  3. Use the right-click menu or the ribbon to adjust font and paragraph formatting.
  4. Check whether the editing area supports inserting images, tables, or shapes.
  5. In a collaborative document editor workflow, watch for real-time sync and color markers.

Success Criteria

  • UI state: The editing area accepts input, updates content, and displays document content normally.
  • Next actions: You can continue with formatting, object insertion, or collaborative editing.

Tips While Using

  • Common mistakes: If the cursor is not placed in the editing area first, typing may not affect the document directly.
  • Environment limits: Real-time collaboration display depends on network connectivity.

4. Check online collaborators and editing positions

Entry point: Online collaborator avatars and editing position markers in collaboration mode

  1. Open an online document that is being edited by multiple people.
  2. Check the interface for online collaborator avatars.
  3. Look in the document content area for color markers from different collaborators.
  4. Watch for synchronized cursor positions or highlighted editing locations from other collaborators.

Success Criteria

  • UI state: Online collaborator avatars or highlighted editing positions are visible.
  • Next actions: You can avoid editing the same area repeatedly or contact collaborators based on their positions.

Tips While Using

  • Common mistakes: Looking for collaborator markers in a single-user document may not show any collaboration details.
  • Environment limits: The document must be in an online collaboration state.

5. Open collaboration records and version history entries

Entry point: Collaboration records and version history entries

  1. Open an online collaborative document.
  2. Find the collaboration records or version history entry in the interface.
  3. Open the entry to review document change records.
  4. Check past edits as needed.

Success Criteria

  • UI state: You can open the collaboration records or version history page and review change details.
  • Next actions: You can continue checking the editing process or reviewing collaboration history.

Tips While Using

  • Common mistakes: Confusing the current editing view with the history page can interrupt review.
  • Environment limits: Online documents and network access are required.

6. Check status bar information

Entry point: The status bar at the bottom of the window

  1. Open the document and look at the bottom of the window.
  2. Identify items such as page number, word count, language, and zoom level.
  3. Click the zoom level or related area to see whether the display scale can be adjusted.
  4. Adjust the view based on your reading or editing needs.

Success Criteria

  • UI state: Document status details and quick controls are visible at the bottom.
  • Next actions: You can adjust your reading and editing pace based on the status bar information.

Tips While Using

  • Common mistakes: Ignoring the status bar can make page, word count, or zoom details harder to notice.