Insert Page Number in WPS on Windows helps you add, adjust, and remove page numbers in document headers or footers; this guide covers 3 core tasks, with 3 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 3 | Matches the number of rows in the How-to Index |
| Available without membership | 3 | Matches the number of Free rows in the index |
| Membership-related items | 0 | All current page number tasks are available directly |
About This Feature
Overview
Insert Page Number in WPS on Windows is a document formatting feature for adding page numbers at the top or bottom of pages, making document navigation, reference, and printing easier.
Common tasks for this feature include:
- Quickly insert page numbers: choose a preset style from several entry points and apply numbering to the document.
- Set page number format: adjust numbering style, position, apply range, starting number, and different first-page or odd/even page settings.
- Remove page numbers: delete inserted page numbers from a page, the whole document, or a selected range.
This feature is useful for reports, contracts, manuals, policies, and other multi-page documents.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office so the full page number menu and formatting options are available |
| Network | Inserting page numbers and basic editing usually do not require a constant internet connection; downloading, installation, and account-related services require network access |
| Other | You need an editable document and permission to edit it |
Download & Installation
| Item | Details |
|---|---|
| Official Download | WPS Office Free Download |
| Installation method | Download the Windows installer and complete the setup with the installation wizard |
| Post-install Check | Launch WPS, open a document, and confirm that a Page Number entry is visible under tabs such as Insert or Page |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | WPS lets you quickly insert page numbers from entry points such as Insert, Home, or Page, and supports more settings, removal, different first page, and different odd and even pages. | Word supports adding page numbers in headers or footers and adjusting position, style, and page number formatting. | Google Docs supports page numbers in paged documents, including whole-document numbering, section-based numbering, and numbering that starts from a specific page. | Notion help content for pages and blocks focuses on page and block editing, and it does not provide a traditional paged-document page numbering workflow. | Adobe Acrobat focuses on PDFs and adds page numbers through header and footer tools with location and formatting options. |
| WPS Advantages | Advantage: multiple direct entry points for document editing workflows; Distinct: it combines quick insertion, formatting, and removal in one writing workflow. | Compared with WPS: Word also supports page number editing, but the workflow is centered on header and footer or Insert-related areas. | Compared with WPS: Google Docs depends on paged document mode and is more aligned with online collaboration scenarios. | Compared with WPS: Notion is centered more on page organization than traditional document pagination. | Compared with WPS: Adobe is more suitable for adding numbering to finished PDFs rather than continuous formatting during document drafting. |
| Official Source | — | Add page numbers to a header or footer in Word | Use headers, footers, page numbers & footnotes | Pages & blocks | How to Add Page Numbers to PDF |
Overall Conclusion
If you need to insert, format, and remove page numbers during document editing, WPS provides a direct workflow with several entry points. Other products fit their own scenarios, such as online collaboration, knowledge pages, or PDF post-processing, while WPS stays closer to everyday document layout work.
Use Cases
| # | Scenario | Target Users | Core Pain Point | Solution |
|---|---|---|---|---|
| 1 | Report and paper formatting | Students, researchers | Multi-page documents need continuous numbering for reference and printing | Use quick page number insertion and adjust numbering in More Settings |
| 2 | Contract and policy organization | Administrative staff, legal teams, HR teams | Long documents are harder to navigate without page references | Add a consistent page number style in the header or footer |
| 3 | Training manual creation | Trainers, internal training teams | Printed materials need clear page order and references | Set page number position and apply range for consistent layout |
| 4 | Section-based document editing | Editors, assistants | The first page, odd pages, and even pages may need different numbering rules | Adjust Different First Page, Different Odd & Even Pages, and the starting number |
| 5 | Existing document revision | General office users | Old page number styles may need to be changed or removed in part of the file | Use the delete options to remove page numbers by page or range |
Membership & Benefits
Free vs WPS Premium
| Feature | Free User | WPS Premium |
|---|---|---|
| Insert page numbers | ✅ Available | ✅ Available |
| Set page number format | ✅ Available | ✅ Available |
| Remove page numbers | ✅ Available | ✅ Available |
| Other added benefits | Based on what is shown in the product | May include more advanced document, PDF, or cloud features |
Source: WPS Office pricing page
Recommendations
| Use Case | Recommended Plan | Reason |
|---|---|---|
| Everyday document formatting and page numbering | Free | Current page number tasks are available directly and fit common work and study scenarios |
| Users who also need more advanced document, PDF, or cloud features | WPS Premium | Suitable for users with ongoing needs beyond basic page numbering |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page