How to Use WPS Format Painter on Windows

Use Format Painter with 3 how-to topics, all available without membership; choose a topic from the How-to Index and follow the entry point and steps.

How-to Index

How-to Guide

1. Use Format Painter Once

Entry point: Home tab → Format Painter

1. Select the text that already has the formatting you want.
2. Click Format Painter on the Home tab.
3. When the pointer changes to a brush shape, drag across the target text.
4. Release the mouse to apply the same formatting.

Success Criteria

• UI state: The pointer shows a brush shape while the tool is active.
• Next actions: The target text uses the same formatting and can be edited or saved.
• No side effects: The original text content is not copied into the target location.

Tips While Using

• Common mistakes: If you click Format Painter before selecting the source text, the formatting will not be copied correctly.
• Environment limits: Use this feature in an editable document.

2. Use Format Painter Continuously

Entry point: Home tab → Double-click Format Painter

1. Select the text that already has the formatting you want.
2. Double-click Format Painter.
3. When the pointer stays in the brush shape, select multiple target text areas one by one.
4. Each selection receives the same formatting.
5. Press Esc or click Format Painter again to exit continuous mode.

Success Criteria

• UI state: The pointer remains in the brush shape until you exit.
• Next actions: You can apply the same formatting to multiple text selections in a row.
• No side effects: The Format Painter state does not end automatically until you exit it.

Tips While Using

• Common mistakes: If you click once instead of double-clicking, the formatting is applied only one time.
• Environment limits: After finishing, confirm that you have exited the brush state before continuing other edits.

3. Start Format Painter from the Floating Toolbar

Entry point: Select text → Floating toolbar → Format Painter

1. Select text that already has the formatting you want.
2. Open the floating toolbar.
3. Click Format Painter on the floating toolbar.
4. Select the target text to apply the same formatting.

Success Criteria

• UI state: The floating toolbar shows the Format Painter entry and activates the brush state normally.
• Next actions: The target text formatting is updated and you can continue editing or save the document.
• No side effects: You can complete the action without switching to the top ribbon.

Tips While Using

• Common mistakes: If you open the floating toolbar before selecting the source text, the result may not match what you expect.
• Environment limits: The floating toolbar is easier to use when text is already selected.