How to Use WPS Meeting on Windows

Use WPS Meeting with 8 how-to topics, including 8 free topics and 0 membership-related topics, and jump to any task from the index below.

How-to Index

How-to Guide

1. Open the meeting workspace

Entry: Left navigation bar → Meeting icon

1. Open the WPS collaboration interface.
2. Click the Meeting icon in the left navigation bar.
3. Wait for the main meeting page to load.
4. Review the feature entries on the left and the Today and Meeting History areas on the right.

Success Criteria

• Interface result: The main meeting page is open.
• Next action available: You can start, join, or schedule a meeting.

Tips While Using

• Environment note: Loading meeting lists requires an internet connection.

2. Start an instant meeting

Entry: Main meeting page → Instant Meeting

1. On the main meeting page, click Instant Meeting.
2. Wait while WPS creates a new meeting automatically.
3. After the meeting window opens, review the main stage and participant list.
4. Use the bottom toolbar for microphone, camera, sharing, chat, or meeting controls as needed.

Success Criteria

• Interface result: A new meeting window opens successfully.
• Next action available: You can invite participants, share content, or end the meeting.

Tips While Using

• Common issue: If device permissions are not enabled, the camera or microphone may not work as expected.

3. Invite participants from contacts

Entry: Meeting window → Invite Participants → Contacts

1. In the meeting window, click Invite Participants in the lower-right area.
2. Keep the Contacts tab selected in the invitation panel.
3. Search for people or select them from Recent or Contacts.
4. Confirm the selected list on the right, then click OK to send the invitation.

Success Criteria

• Interface result: The invitation panel shows the selected participants.
• Next action available: Invited participants can receive the meeting invitation.

Tips While Using

• Common issue: If you close the panel before selecting people, no invitation is sent.

4. Invite participants by copying a link

Entry: Meeting window → Invite Participants → Copy Link

1. In the meeting window, click Invite Participants.
2. Switch to the Copy Link tab.
3. Click Copy to copy the meeting details to the clipboard.
4. Send the copied link or join information to participants.

Success Criteria

• Interface result: The meeting details are copied successfully.
• Next action available: You can send the information through chat or email.

Tips While Using

• Common issue: Copying the link without sending it will not let others join.

5. Join a meeting

Entry: Main meeting page → Join Meeting

1. On the main meeting page, click Join Meeting.
2. Enter the meeting link or join code in the dialog box.
3. Click Join.
4. Wait for the meeting window to open.

Success Criteria

• Interface result: You enter the target meeting successfully.
• Next action available: You can participate in audio, video, chat, or content sharing.

Tips While Using

• Common issue: An incorrect join code can prevent entry.

6. Schedule a meeting

Entry: Main meeting page → Schedule Meeting

1. On the main meeting page, click Schedule Meeting.
2. Enter the meeting topic.
3. Set the start time, end time, and repeat option.
4. Add participants and configure video meeting, meeting documents, notes, and reminder settings as needed.
5. Review participant schedules in the calendar panel on the right.
6. Click Save after confirming the details.

Success Criteria

• Interface result: The meeting is saved and added to the schedule.
• Next action available: Participants can join at the scheduled time.

Tips While Using

• Common issue: If participant availability is not checked, the meeting time may conflict with other schedules.

7. End or leave a meeting

Entry: Meeting window → End Meeting

1. In the meeting window, click End Meeting on the bottom toolbar.
2. Review the available options in the confirmation dialog.
3. Select End meeting for all if you want to close the session for everyone.
4. Select Leave meeting if you only want to exit with your own account.

Success Criteria

• Interface result: The meeting ends or you leave it based on your selection.
• Next action available: You can return to the meeting list and review meeting history.

Tips While Using

• Common issue: If a host selects the option for everyone by mistake, all participants will be disconnected.

8. Use other feature entries

Entry: Other modules on the main meeting page

1. On the main meeting page, review entries such as Screen Cast, Meeting Room, Smart Recording, and Meeting Records.
2. Open Screen Cast and enter a Rooms casting code or meeting join code to send content to a meeting device.
3. Open Meeting Room to manage and schedule offline room resources.
4. Open Smart Recording to start recording and transcription-related workflows.
5. Open Meeting Records to review past records, notes, or recordings.

Success Criteria

• Interface result: The selected feature page opens successfully.
• Next action available: You can continue with casting, room management, or record review.

Tips While Using

• Environment note: Screen casting and meeting room features usually depend on available devices or organizational resources.