How to Edit Calendar Events in WPS on Windows

This how-to guide covers 10 topics for editing calendar events in WPS on Windows, including time, location, attendees, reminders, recurrence, meeting settings, linked documents, notes, visibility, and transfer or deletion.

How-to Index

How-to Guide

1. Edit the event title and time

Entry point: WPS Collaboration → Calendar → Select the target event → Edit

1. Open the WPS collaboration client and click Calendar in the left navigation pane.
2. Find the event you want to update in calendar view and select it.
3. In the event details panel, click Edit.
4. Change the event title, start time, end time, or all-day status.
5. If needed, drag the event to another date in calendar view, or drag its edge to adjust the duration.
6. Click Save to apply the changes.

Success Criteria

• Interface result: The event details show the updated title, time, or all-day status.
• Next action available: You can continue editing the location, attendees, reminders, and other details.

Tips While Using

• Common mistake: Dragging the event to a new time and forgetting to review the final start and end time.
• Environment note: You need permission to edit the target event.

2. Set the location and meeting room

Entry point: Event editing → Location

1. In the event editing window, find the Location or Meeting Room option.
2. Enter the location text manually.
3. If you need a room, click Select Meeting Room.
4. Review room occupancy and choose an available room.
5. If the selected time conflicts with another booking, follow the on-screen prompt to choose again.
6. Save the event and review the updated location in the event details.

Success Criteria

• Interface result: The event details show the selected location or room name.
• Next action available: You can continue inviting attendees or adjusting reminders.

Tips While Using

• Common mistake: Entering a location but not confirming whether the room is actually available.
• Environment note: Room lists may depend on your organization setup and network connection.

3. Add and manage attendees

Entry point: Event editing → Attendees

1. In the event editing window, find the Attendees option.
2. Click Add Attendees and choose people from contacts.
3. Search by name to add the right people quickly.
4. Review the availability status shown next to attendees to help arrange the schedule.
5. To remove someone, click the delete control next to that attendee.
6. Save the event so invitations are sent to attendees.

Success Criteria

• Interface result: The attendee list reflects the added or removed people.
• Next action available: You can continue with reminders, rooms, or notes.

Tips While Using

• Common mistake: Adding attendees but not saving the event, so invitations are not sent.
• Environment note: You need to be signed in and able to access the organization contact list.

4. Set reminders

Entry point: Event editing → Reminder

1. In the event editing window, find the Reminder option.
2. Open the reminder time list.
3. Choose no reminder, on time, 5 minutes early, 15 minutes early, 30 minutes early, 1 hour early, 1 day early, or another lead time.
4. Add multiple reminders if needed.
5. Save the settings.
6. Receive reminder notifications at the scheduled time through the client or related notification channels.

Success Criteria

• Interface result: The reminder area shows the selected reminder times.
• Next action available: You can continue with recurrence or meeting settings.

Tips While Using

• Common mistake: Setting only one reminder and missing an important pre-meeting alert.
• Environment note: Reminder delivery depends on account sign-in and network connectivity.

5. Set recurrence rules

Entry point: Event editing → Recurrence

1. In the event editing window, find the Recurrence option.
2. Choose no recurrence, daily, every workday, weekly, monthly, yearly, or custom.
3. Set the recurrence frequency and timing as needed.
4. Review the rule to make sure it matches the meeting schedule.
5. Click Save.
6. Confirm in the calendar that recurring events are generated as expected.

Success Criteria

• Interface result: The event details show the selected recurrence rule.
• Next action available: You can continue editing a single occurrence or later events as needed.

Tips While Using

• Common mistake: Confusing a one-time event with a recurring series and applying the wrong rule.
• Environment note: Before changing a recurring event, review the scope of the change.

6. Adjust meeting settings

Entry point: Event editing → Meeting Settings

1. In the event editing window, find Meeting Settings.
2. Open it and adjust the host and join permissions as needed.
3. Configure approval for joining, early join, video-on entry, or muted entry based on the meeting setup.
4. Turn on automatic recording or AI notes if needed.
5. Click Confirm to apply the settings.
6. If necessary, adjust the meeting visibility afterward.

Success Criteria

• Interface result: The meeting settings show the latest configuration.
• Next action available: You can continue linking documents or adding notes.

Tips While Using

• Common mistake: Changing join permissions without reviewing the intended meeting format.
• Environment note: Some meeting settings may depend on meeting type and organizer permissions.

7. Manage meeting documents

Entry point: Event editing → Meeting Documents

1. In the event editing window, find the Linked Documents option.
2. Click Add Document.
3. Choose the file you want to link from cloud documents.
4. Link multiple documents if needed.
5. To remove one, click the delete control next to the document.
6. Save the event and review the linked documents in the event details.

Success Criteria

• Interface result: The event details show the linked document list.
• Next action available: Attendees can open related files from the event details.

Tips While Using

• Common mistake: Linking a document without checking whether attendees have access to it.
• Environment note: You need access to the related cloud documents.

8. Add notes

Entry point: Event editing → Notes

1. In the event editing window, find the Notes or Description field.
2. Enter supporting details, an agenda, or important reminders.
3. Add multiple paragraphs if needed.
4. Click Save.
5. Open the event details to review the saved notes.
6. Let attendees know to check the updated event details if needed.

Success Criteria

• Interface result: The notes area shows the saved text.
• Next action available: Attendees can view the notes from the event details.

Tips While Using

• Common mistake: Updating notes only and not highlighting important schedule changes to attendees.
• Environment note: Longer notes are easier to read when split into sections.

9. Change visibility

Entry point: Event editing → Default visibility

1. In the event editing window, find Default visibility near the bottom.
2. Open the drop-down list.
3. Choose the default visibility, public, or private option.
4. Review whether the selected visibility matches your sharing needs.
5. Click Save.
6. Return to the event details and confirm the updated visibility.

Success Criteria

• Interface result: The visibility setting shows the selected status.
• Next action available: You can continue adjusting attendees or meeting settings.

Tips While Using

• Common mistake: Choosing the wrong visibility level and exposing or hiding the event unexpectedly.
• Environment note: Default visibility may be affected by organization rules.

10. Transfer or delete an event

Entry point: WPS Collaboration → Calendar → Select the target event → More actions

1. Open the WPS collaboration client and go to Calendar.
2. Select the target event to open its details panel.
3. To transfer the event, click Transfer Event and choose a person from contacts.
4. Decide whether to leave the event after transfer, then click Confirm.
5. To delete the event, click Delete Item.
6. Complete the deletion in the confirmation prompt.

Success Criteria

• Interface result: After transfer, the new organizer takes effect; after deletion, the event no longer appears in the calendar.
• Next action available: You can continue managing other scheduled events.

Tips While Using

• Common mistake: Deleting an event before confirming whether it still needs to be kept.
• Environment note: Deleted events cannot be restored, so review carefully before confirming.