WPS Duplicate Items on macOS: Introduction

WPS Duplicate Items on macOS helps you identify, mark, and process repeated spreadsheet data; it includes 6 core tasks, with 6 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	6	Matches the number of rows in the How-to Index
Available without membership	6	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Duplicate Items is a data-processing feature in WPS Spreadsheet for Mac that helps you check selected ranges for repeated content and then mark, count, restrict entry, or remove duplicates.

Core tasks include:

Highlight Duplicate Items: Mark repeated data with color for quick review.
Clear Highlighted Duplicate Items: Remove existing highlights and return to the normal view.
Count Duplicate Occurrences: Count repeated text in a selected range and generate a chart.
Reject Duplicate Entry: Show a reminder during input when repeated content is entered.
Clear Reject Entry Restriction: Remove duplicate-entry checking and return to normal input.
Delete Duplicate Items: Identify duplicates by selected columns and keep deduplicated results.

Common use cases include contact list cleanup, order deduplication, ledger maintenance, form-entry checks, and spreadsheet data cleanup.

It helps reduce the time spent finding repeated values manually and lowers the risk of repeated entry or accidental cleanup errors.

Distinct: these related actions are grouped under one workflow, making it easier to move from review to cleanup in the same spreadsheet task.

System Requirements

Item	Requirement
Operating system	A macOS device that can run WPS Office for Mac
App version	The latest version of WPS Office for Mac is recommended
Network	No required internet connection for local duplicate processing; internet access is needed for download, installation, and account-related actions
Other	You need to be able to open spreadsheet files normally and have edit permission for the target worksheet

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Spreadsheet and any workbook, then look for Duplicate Items-related entries on the Data tab

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	On macOS, WPS provides entries for highlighting duplicates, clearing highlights, counting duplicate occurrences, rejecting duplicate entry, clearing the restriction, and deleting duplicates.	Excel for Mac supports filtering non-duplicate values, removing duplicate values, and highlighting duplicate values with conditional formatting.	Google Sheets supports removing duplicate rows and can also return non-duplicate rows with a dedicated formula.	Notion databases support pages, properties, views, and duplicated database content, but the official help content does not describe a dedicated spreadsheet-style duplicate cleanup tool.	Adobe Acrobat mainly provides Compare Files for reviewing differences between two PDF versions rather than cleaning duplicate values in spreadsheets.
WPS Advantages	Advantage: WPS groups marking, counting, entry restriction, and duplicate removal in one workflow. Distinct: it fits spreadsheet review and cleanup tasks that need several duplicate-handling actions in sequence.	Compared with WPS: Microsoft’s official page focuses on highlighting, filtering non-duplicate values, and removing duplicates, but it does not present entry restriction or chart-based duplicate counting in the same workflow.	Compared with WPS: Google’s official guidance focuses on removing duplicates and formula-based output, so the workflow is more centered on cleanup or formula results.	Compared with WPS: Notion is better aligned with database organization and views; duplicate cleanup usually depends on properties, filters, or manual organization.	Compared with WPS: Adobe Acrobat is designed for PDF version comparison and does not provide spreadsheet duplicate highlighting, entry restriction, or column-based duplicate removal.
Official Source	—	Filter for or remove duplicate values	Split text, remove duplicates, or trim whitespace	Intro to databases	Compare two versions of a PDF file

Overall Conclusion
If your main task is checking and cleaning repeated spreadsheet data, WPS offers a more continuous workflow in one place. Microsoft and Google also provide duplicate-related tools, but their official guidance is more focused on highlighting, filtering, formulas, or removal. Notion and Adobe are better suited to database organization or document comparison in their own product contexts.

Use Cases

No.	Scenario	Suitable for	Main pain point	How it helps
1	Contact list review	Sales teams, operations staff	The same contact appears more than once	Highlight duplicates first, then decide whether to delete duplicate items
2	Order data cleanup	Finance staff, business assistants	Repeated records appear across multiple columns	Use Delete Duplicate Items and choose the columns used to identify duplicates
3	Survey result review	Admin staff, researchers	You need a quick view of repeated answer patterns	Use Count Duplicate Occurrences to generate a chart
4	Form entry control	Front desk staff, data-entry staff	New entries can repeat existing data	Turn on Reject Duplicate Entry to reduce repeated input
5	Return to normal input after checking	Daily spreadsheet maintainers	Input restrictions are no longer needed after review	Clear Reject Entry Restriction and continue normal editing

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Duplicate-item basics	Can use the duplicate-item features listed for this feature	Available
Basic PDF features	Access to basic PDF features	Access to more PDF tools and conversion features
Cloud storage	1 GB of cloud space	20 GB of cloud space
Template downloads	Limited downloads	Access to more template benefits

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
You only clean duplicate spreadsheet data occasionally	Free	The duplicate-item actions described here are enough for routine review and cleanup
You also need more PDF, template, or cloud-storage benefits	WPS Premium	A better fit if your work goes beyond spreadsheet cleanup and needs broader office features

WPS membership center: Subscribe now