WPS Data Comparison on Windows: Introduction

WPS Data Comparison is a spreadsheet checking tool for comparing differences between two ranges or worksheets; it includes 8 core tasks, with 0 available without membership and 8 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	8	Matches the number of rows in the How-to Index
Available without membership	0	Matches the number of free rows in the index
Membership-related items	8	Matches the number of membership rows in the index
Version limit	None stated	The feature description states that there is no version restriction

About This Feature

Overview

Data Comparison is a built-in spreadsheet feature in WPS Office for Windows that compares differences between two ranges or two worksheets, helping you quickly find duplicate items and different items for checking and cleanup.

Core capabilities include:

Mark Duplicate Data to highlight repeated entries for quick review.
Extract Duplicate Data to place repeated entries into a new worksheet.
Mark Different Data to highlight different entries.
Extract Different Data to place different entries into a new worksheet.
Two entry paths through Member Exclusive Smart Toolbox or the Data tab.

It is useful for reconciliation, list deduplication, cross-sheet checks, and batch data cleanup.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	The latest version of WPS Office is recommended; this feature is described as having no version restriction
Network	The comparison process is mainly local, but signing in with a membership account requires internet access
Other	Prepare comparable data ranges or worksheets before starting; sign in with an active membership account to use membership-related capabilities

Download & Installation

Item	Details
Official download	WPS Office Free Download
Verify after installation	Open WPS Spreadsheets, then check the Data tab or the Member Exclusive tab for the Data Comparison entry

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Compares differences between two ranges or worksheets and supports marking or extracting duplicate data and different data into a new worksheet.	Word supports comparing and merging document versions with revision marks, focusing on document version differences.	Google Docs supports collaboration, version history, and restoring earlier versions, but its official product page does not describe direct range-based spreadsheet difference extraction.	Notion databases support views, filters, sorts, and groups for organizing data, with official guidance focused on database display and filtering.	Acrobat help content covers document creation, conversion, editing, and page management, and its official help directory does not describe direct spreadsheet range comparison for marking or extracting differences.
WPS Advantages	Advantage: Directly handles duplicate and different spreadsheet data in ranges or worksheets. Distinct: Supports both highlighting results and extracting results into a new worksheet.	Compared with WPS: The official feature is centered on document comparison rather than spreadsheet deduplication or difference extraction.	Compared with WPS: The official page emphasizes online collaboration and version history instead of spreadsheet comparison results such as marking or extraction.	Compared with WPS: Notion is better suited to organizing database content with filters and sorts than directly marking spreadsheet differences.	Compared with WPS: Adobe official help is focused on PDF workflows rather than spreadsheet data comparison.
Official Source	—	Compare and merge two versions of a document	Google Docs product page	Views, filters, sorts & groups	Acrobat Desktop Help

Overall Conclusion: If your main task is checking duplicate values and differences inside spreadsheet data, WPS Data Comparison is closer to that workflow. The other products are useful in their own areas, but their official materials focus more on document comparison, collaboration, database organization, or PDF work.

Use Cases

No.	Scenario	Suitable users	Main issue	How WPS helps
1	Customer list deduplication	Sales and operations teams	The same customer appears more than once	Use Mark Duplicate Data or Extract Duplicate Data to review repeated entries quickly
2	Reconciliation checks	Finance teams	Two records contain mismatched items	Use Mark Different Data to locate differences
3	Cross-sheet cleanup	Admin staff and project assistants	Different items need to be summarized separately	Use Extract Different Data to create a new worksheet
4	Imported data review	Data entry staff	Repeated values are hard to spot before import	Run duplicate marking on the selected range first
5	Recurring report validation	Analysts	Differences across report versions are hard to locate	Compare two ranges or worksheets directly

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Access to Data Comparison	❌ This feature is described as membership required	✅ Available
Mark Duplicate Data	❌	✅
Extract Duplicate Data to a new worksheet	❌	✅
Mark Different Data	❌	✅
Extract Different Data to a new worksheet	❌	✅

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
Basic spreadsheet editing from time to time	Free	If you do not currently need Data Comparison, the free plan may be enough for general spreadsheet work
Frequent deduplication, reconciliation, and difference checks	WPS Premium	Data Comparison tools are better suited to repeated checking tasks
Need to output results into separate worksheets	WPS Premium	Extraction tools are more convenient for follow-up cleanup and reporting

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