How to Use WPS Document Encryption on Windows

Use WPS Document Encryption on Windows across 4 how-to topics; choose a topic from the How-to Index and follow the steps to apply or remove protection.

How-to Index

How-to Guide

1. Set password encryption

Feature path: File → Document Encryption → Password Encryption

1. Open the document that you want to protect.
2. Click File.
3. Select Password Encryption under Document Encryption.
4. In the password encryption window, set an Open File Password to control document access.
5. If needed, set a Modify File Password to control editing access.
6. Click Apply to save the settings.

Success Criteria

• Interface result: The password settings are applied to the current document.
• What you can do next: When the document is reopened or edited, the related password prompt appears as configured.

Tips While Using

• Keep the password in a safe place because it usually cannot be recovered if forgotten.
• The open password and modify password can be set separately.

2. Remove password encryption

Feature path: File → Document Encryption → Password Encryption

1. Open the protected document and enter the correct password.
2. Click File.
3. Select Password Encryption under Document Encryption.
4. Clear the existing password in the password field.
5. Click Apply to save the change.

Success Criteria

• Interface result: The password field is cleared and the change is applied.
• What you can do next: The document no longer asks for the removed password when reopened or edited.

Tips While Using

• You need to know the original password before removing password protection.
• Save the document after removing protection so the change takes effect.

3. Handle an account-encrypted document

Feature path: Sign in to the encryption account → Open the document → Review → Document Permissions

1. Sign in with the WPS account that was used when the document was encrypted.
2. Open the related encrypted document.
3. Click Review.
4. Open Document Permissions.
5. Turn off Private Document Protection.

Success Criteria

• Interface result: The Private Document Protection switch is turned off.
• What you can do next: The document can continue to be used under the updated permission state.

Tips While Using

• Only the account used during encryption can perform the related protection removal.
• If the wrong account is signed in, the permission setting may not be available.

4. Review encryption types and content protection

Feature path: File → Document Encryption → Password Encryption → Advanced options

1. Open the document and go to File.
2. Select Password Encryption under Document Encryption.
3. Review the Advanced options in the window.
4. Choose an encryption type as needed.
5. If you want to limit copy and paste behavior, confirm that the client version meets the requirement and then enable the related protection option.

Success Criteria

• Interface result: You can see the encryption type settings in Advanced options, or the related content protection option is enabled.
• What you can do next: The document can be saved and shared with the selected protection method.

Tips While Using

• Different encryption types are intended for different protection needs.
• Content paste protection requires version 12.1.0.25835 or later.