WPS Backup File on Windows: Introduction

WPS Backup File helps manage local document backups and cloud backups on Windows; this guide covers 7 core tasks, with 6 available without membership and 1 membership-related item.

At a Glance

Metric	Value	Notes
Core tasks	7	Matches the number of rows in the How-to Index
Available without membership	6	Matches the number of Free rows in the index
Membership-related items	1	Matches the number of membership-related rows in the index

About This Feature

Overview

Backup File is a document backup and recovery feature in WPS Office for Windows. It helps reduce the risk of file loss during editing, unexpected closure, or storage changes.

Core capabilities include:

Smart Backup: adjusts backup frequency based on the time needed for document backup.
Scheduled Backup: creates a backup after a document is modified and the set interval is reached.
Incremental Backup: backs up document changes in real time and helps save storage space.
Manual Backup: uploads selected files to the Backup Center folder in WPS cloud space.
Restore Backup Files: opens a backup from the backup list and saves it as a new file.
Open the Local Backup Directory: quickly opens the local backup path for review and cleanup.
Document Cloud Sync: uses cloud space for cloud-based backup and cross-device access.

This feature is useful for daily writing, preserving important files, tracking long-term revisions, and keeping both local and cloud copies of working documents.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	Local backup does not require a network connection; cloud backup and cloud sync require internet access
Other	Cloud backup requires a signed-in WPS account; local backup requires available disk space

Download & Installation

Before using Backup File, install WPS Office for Windows and confirm that backup-related entries are available in the File menu or on the WPS home screen.

Item	Description
Official download	WPS Office Free Download
Check after installation	Launch WPS Office and open the File menu or home settings to confirm that Backup & Restore, Backup Center, or Document Cloud Sync is available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Provides Smart Backup, Scheduled Backup, Incremental Backup, Manual Backup, local backup directory access, backup recovery, and Document Cloud Sync.	Word supports AutoRecover, recovering unsaved files, and restoring earlier versions of a file.	Google Docs supports version history, restoring earlier versions, and editing in online or offline scenarios.	Notion supports page updates, page history, and restoring older versions for page-based content tracking.	Acrobat supports saving copies, reverting to the last saved version, and Autosave to reduce interruption-related loss.
WPS Advantages	Advantage: combines local backup directory management with cloud backup access in one workflow. Distinct: supports both automatic backup strategies and manual upload to cloud space.	Compared with WPS: focuses more on file recovery and earlier versions, without the same emphasis on a local backup directory entry in one backup center workflow.	Compared with WPS: focuses more on online collaboration and version history, without a dedicated local backup directory workflow.	Compared with WPS: focuses on page history and collaboration updates rather than local file backup workflows.	Compared with WPS: focuses on PDF save, Save As, and Autosave rather than a document backup center for office files.
Official Source	—	Recover an earlier version of a Word file	Google Docs product page	Tips to keep your team’s Notion pages up to date	Saving PDFs in Adobe Acrobat and Reader

Overall Conclusion
If you want one Windows workflow for local backup, cloud backup, and backup recovery, WPS keeps these tasks more centralized. Google Docs and Notion are more oriented toward collaboration history, while Adobe Acrobat is more aligned with PDF save and recovery scenarios.

Use Cases

No.	Scenario	Suitable For	Main Pain Point	Solution
1	Preventing loss during daily writing	Office staff, students, editors	Worry about losing content after long editing sessions or unexpected closure	Turn on Smart Backup or Scheduled Backup
2	Keeping revision traces for frequently edited files	Project members, proposal writers	Documents change often and need multiple backup stages	Use Incremental Backup
3	Uploading important files to the cloud	Individual users, team members	Files are hard to recover after device issues	Use Manual Backup or Document Cloud Sync
4	Restoring an earlier backup	Anyone editing documents	Need to recover content after accidental changes	Open the backup in Backup Center and save it as a new file
5	Organizing local backup files	PC maintenance staff, heavy office users	Do not know where backup files are stored	Open the local backup directory to review and clean files

Membership & Benefits

Free vs WPS Premium

Capability	Free Users	WPS Premium
Local backup (Smart / Scheduled / Incremental)	✅ Available	✅ Available
Manual backup to cloud space	✅ Available after signing in	✅ Available
Cloud storage	1 GB cloud space	20 GB cloud space
More space when storage is full	❌ Requires a higher plan if needed	✅ Higher cloud storage allocation is available

Source: WPS Office pricing page

Recommendations

Usage Scenario	Recommended Plan	Why
Mainly using local automatic backup	Free	Local backup features are already available
Keeping more backup files in the cloud over time	WPS Premium	Higher cloud storage is more suitable for ongoing uploads and retention
Accessing backup files across devices more often	WPS Premium	Better suited to workflows that rely on cloud-managed document copies

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