WPS Cloud Document - Open with WPS on Windows: Introduction

WPS Cloud Document - Open with WPS lets you switch a cloud document to the local WPS Office desktop app for editing; this feature includes 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

WPS Cloud Document - Open with WPS helps you open a cloud document in the local WPS Office desktop app on Windows. It is useful when you want desktop editing features, need to save from the client, or want to move between collaborative editing and local editing.

Core capabilities include:

Open the WPS entry from the File Actions menu in the web page.
Choose Create a Copy or Continue Opening before local editing starts.
Save locally edited content back to the cloud by using Save or Return to Collaboration.
Reduce overwrite risk in multi-user collaboration with an on-screen warning.

System Requirements

Item	Requirement
Operating system	A Windows device that can run the WPS Office desktop app normally
App version	It is recommended to use the latest version of WPS Office
Network	An internet connection is needed to open cloud documents, upload saved changes, and return to collaboration mode
Other	You need permission to download the document; in shared editing scenarios, confirm editing timing with collaborators in advance

Download & Installation

Before using this feature, install the WPS Office desktop app on your Windows device and make sure your browser can call the local WPS app.

Item	Details
Official download	WPS Office Free Download
Post-install check	Start WPS Office, then choose Open with WPS from a cloud document page to confirm that the file opens in the desktop app

Source: WPS download center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Lets you open a cloud document from the web page in WPS, choose Create a Copy or Continue Opening before local editing, then save or return to collaboration after editing.	Microsoft 365 lets users open OneDrive or SharePoint files in a desktop app with Open in app, but it depends on the OneDrive sync client and related settings.	Google Docs lets users view, edit, make a copy of, and download files in the Docs app, with automatic saving online and separate copy or download actions.	Notion provides a desktop app and can open Notion links in the desktop app, mainly for pages and workspace content access.	Adobe Acrobat can open PDFs from the app, file system, email, or web links, and PDFs linked on a web page usually open in the browser first and then in Acrobat.
WPS Advantages	Advantage: One entry supports both Create a Copy and Continue Opening. Distinct: After editing, you can use Return to Collaboration to move back into the cloud collaboration flow.	Compared with WPS: the workflow focuses on opening cloud-hosted files in desktop apps, but it does not emphasize a built-in copy-first choice and return-to-collaboration path in the same way.	Compared with WPS: the official flow focuses more on viewing, editing, copying, and downloading in the app, with less emphasis on switching a web cloud document into a desktop workflow.	Compared with WPS: the desktop integration is centered on opening Notion pages and links, not on document copy creation and upload-back collaboration for office files.	Compared with WPS: the workflow is centered on opening and viewing PDFs, not on switching between cloud document collaboration and local office editing.
Official Source	—	Open a OneDrive or SharePoint file in the desktop app instead of the browser	Create, view, or download a file	Notion for desktop	Opening PDFs

Overall Conclusion: WPS is a practical fit when you want to open a cloud document in a local desktop editor with fewer steps. It is especially useful when you need to choose between editing a copy and continuing with the current file, then move changes back into collaboration.

Use Cases

No.	Scenario	Suitable for	Main pain point	Solution
1	Continue working when the web session is unstable	Office users	Browser-based collaboration is unstable and interrupts editing	Use Open with WPS to switch to the local desktop app
2	Use desktop editing features	Advanced editors	Web editing tools do not meet the current task	Open the file in local WPS from the web page
3	Avoid overwriting shared content directly	Collaborators	Local edits may affect the original cloud file	Choose Create a Copy before editing
4	Return to the collaboration workflow after editing	Team collaborators	Local changes need to go back to the cloud workflow	Save or use Return to Collaboration after editing
5	Check permission issues before local opening	Shared-file viewers	The file cannot be opened locally or downloaded	Confirm that download permission is enabled first

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Open with WPS entry in cloud documents	Available	Available
Save and upload after local editing	Available	Available
Basic PDF features	Available	Available with a broader feature range
Cloud storage	1 GB	20 GB
Template downloads	Limited	Broader access
AI tools	Limited	More features with daily usage limits

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
Occasional switching from cloud documents to local editing	Free	The basic open, edit, save, and upload workflow is already available
Need more cloud storage, templates, or extended tools	WPS Premium	Better suited to frequent work, document management, and extended feature needs

WPS membership center: Subscribe now