How to Use the IF Function in WPS on Windows

Last updated:July 23, 2026

Use the IF function through 4 how-to topics, all available without membership; choose a topic from the index and follow the steps to complete it.

How-to Index

No.TopicMembership Requirement
11. Create a formula field and use IFFree
22. Check the IF parameter formatFree
33. Write an IF example formulaFree
44. Review results and automatic refreshFree

How-to Guide

1. Create a formula field and use IF

Entry path: Add Field → Formula

  1. Click Add Field on the toolbar.
  2. Select Formula as the field type.
  3. Enter a formula that includes IF in the formula editor.
  4. Fill in the condition and return values as needed.
  5. Click Confirm to save the formula and display the result in the field.

Success Criteria

  • Interface result: A new formula field appears in the table.
  • Next action available: You can continue editing the formula and reviewing the result.

Tips While Using

  • Common mistake: You cannot enter an IF formula directly before creating a formula field.
  • Environment note: You need permission to edit fields in the current multidimensional table.

2. Check the IF parameter format

Entry path: Formula Editor → Function Library → IF

  1. Open the formula editor.
  2. Find IF in the function library.
  3. Review the parameter format shown for the function.
  4. Enter the logical condition and return values in that order.

Success Criteria

  • Interface result: You can see the IF function name and parameter structure.
  • Next action available: You can continue entering the full formula in the correct format.

Tips While Using

  • Common mistake: If the parameter order is wrong, the result may not match your expectation.

3. Write an IF example formula

Entry path: Formula Field → Edit Formula

  1. Select an existing formula field or create a new one.
  2. Enter an example IF formula.
  3. Check whether the referenced fields and condition expression are correct.
  4. Save the formula and review the returned result.

Success Criteria

  • Interface result: The formula field shows a calculated text or numeric result.
  • Next action available: You can adjust the condition and calculate again.

Tips While Using

  • Common mistake: If the referenced field type does not match the condition, the formula may return an error.

4. Review results and automatic refresh

Entry path: Edit source record values

  1. Change a record value that is referenced by the IF formula.
  2. Return to the formula field result.
  3. Confirm that the result updates when the source data changes.

Success Criteria

  • Interface result: The formula field result refreshes after the record changes.
  • Next action available: You can continue maintaining data and observing result changes.

Tips While Using

  • Common mistake: If the formula format itself is incorrect, changing source data will not produce the expected result.