How to Use the IF Function in WPS on Windows

Use the IF function through 4 topics, including 4 free topics and 0 membership-related topics, and jump to the right section from the index below.

How-to Index

How-to Guide

1. Enter the IF function

Entry point: Open WPS Spreadsheet, select the target cell, and type in the formula bar or directly in the cell.

1. Open WPS Spreadsheet.
2. Select the cell where you want to enter the formula.
3. Type = in the formula bar or in the cell.
4. Continue with IF( to start the function.

Success Criteria

• The current cell enters formula editing mode.
• The formula starts with =IF(.
• You can continue entering the remaining arguments.

Tips While Using

• Always start the formula with =.
• It is recommended to enter the formula in a result cell instead of overwriting source data.

2. View syntax prompts and fill in arguments

Entry point: After typing IF(, continue editing in the formula bar.

1. Type IF( and check the syntax prompt that appears.
2. Enter the logical test.
3. Enter the value to return when the condition is true.
4. Enter the value to return when the condition is false.
5. Type the closing parenthesis.
6. Press Enter to confirm.

Success Criteria

• You can see the IF function argument prompt.
• The formula structure is complete and the parentheses are matched.
• After pressing Enter, the cell shows a calculation result.

Tips While Using

• Separate arguments according to the current input rules.
• If the result looks wrong, check the parentheses and argument order first.

3. Use cross-sheet references

Entry point: Reference cells from another worksheet while editing IF arguments.

1. Type =IF( in the target cell.
2. Place the cursor where the reference should be inserted.
3. Switch to another worksheet and select the cell you want to reference.
4. Return to the current formula and complete the remaining arguments.
5. Press Enter to confirm the formula.

Success Criteria

• The formula includes a cross-sheet reference.
• The result changes when the referenced worksheet data changes.
• The file still calculates correctly after saving and reopening.

Tips While Using

• Make sure the referenced cell type matches your logic condition.
• If a worksheet name changes, check whether the reference is still valid.

4. Create nested calculations and check result updates

Entry point: Enter another IF function or calculation expression inside the return value part of the formula.

1. Enter the first IF condition.
2. Add another IF function in a return value position to build a nested structure.
3. Check that every level of parentheses is complete.
4. Press Enter to confirm the formula.
5. Change referenced data and watch the result update automatically.

Success Criteria

• The formula can complete multi-level conditional logic.
• The result recalculates after related data changes.
• The cell shows the final result or calculated value.

Tips While Using

• If the nesting becomes long, organize the logic order before typing.
• If the result is incorrect, check each condition and return value one level at a time.