How to Use WPS Text Styles on Windows

Use Text Styles through 7 how-to topics covering ribbon, floating toolbar, and shortcut workflows; all 7 topics are available without membership.

How-to Index

How-to Guide

1. Apply bold from the ribbon

Entry point: Select text → top ribbon → Bold

1. Open the document you want to edit.
2. Select the text or paragraph you want to emphasize.
3. Click Bold on the top ribbon.
4. Check whether the selected text now appears in bold.

Success Criteria

• Visual result: The selected text appears bolder and more prominent.
• Next action available: You can continue adding color, size, or other text styles.

Tips While Using

• Common mistake: If no text is selected first, the setting may apply to text you type next instead of existing text.

2. Apply italic, underline, or strikethrough from the ribbon

Entry point: Select text → top ribbon → Italic / Underline / Strikethrough

1. Select the target text in the document.
2. Find the matching style button on the top ribbon.
3. Click Italic, Underline, or Strikethrough.
4. Add other styles if needed.

Success Criteria

• Visual result: The text shows the selected italic, underline, or strikethrough effect.
• Next action available: You can click the same button again to remove that style.

Tips While Using

• Common mistake: If underline and strikethrough look similar at a small zoom level, zoom in and confirm the result.

3. Change font color from the ribbon

Entry point: Select text → top ribbon → Font Color drop-down

1. Select the text whose color you want to change.
2. Click the Font Color drop-down on the ribbon.
3. Choose the color you want.
4. Confirm that the text color updates.

Success Criteria

• Visual result: The selected text displays in the chosen color.
• Next action available: You can continue applying bold, italic, or font size changes.

Tips While Using

• Common mistake: If no text is selected, the color may apply to newly typed text instead.

4. Change font size from the ribbon

Entry point: Select text → top ribbon → Font Size drop-down

1. Select the text you want to resize.
2. Click the Font Size drop-down.
3. Choose the size you want.
4. Check whether the text size matches your expectation.

Success Criteria

• Visual result: The text size changes.
• Next action available: You can continue standardizing font sizes across other sections.

Tips While Using

• Common mistake: If many different sizes are mixed together, standardize body text first and then adjust headings.

5. Apply text styles from the floating toolbar

Entry point: Select text → floating toolbar → Bold / Italic / Underline / Strikethrough

1. Drag to select the target text in the document.
2. Wait for the floating toolbar to appear near the selection.
3. Click the style you want, such as Bold, Italic, Underline, or Strikethrough.
4. Check whether the text updates immediately.

Success Criteria

• Visual result: The floating toolbar appears and the selected style takes effect right away.
• Next action available: You can continue editing without moving back to the top ribbon.

Tips While Using

• Common mistake: If the selection is canceled, the floating toolbar disappears and you need to select the text again.

6. Change font color or size from the floating toolbar

Entry point: Select text → floating toolbar → Font Color / Font Size

1. Select the text you want to adjust.
2. Click Font Color or Font Size on the floating toolbar.
3. Choose the target color or size.
4. Confirm that the text appearance updates.

Success Criteria

• Visual result: The color or size change appears immediately on the selected text.
• Next action available: You can continue stacking other styles from the floating toolbar.

Tips While Using

• Common mistake: If the toolbar overlaps nearby content, finish the selection first and then confirm the result visually.

7. Use keyboard shortcuts for text styles

Entry point: Select text → keyboard shortcuts

1. Select the target text in the document.
2. Press Ctrl + B for bold.
3. Press Ctrl + I for italic.
4. Press Ctrl + U for underline.
5. Press the same shortcut again if you want to remove that style.

Success Criteria

• Visual result: The selected text updates immediately with the matching style.
• Next action available: You can combine multiple shortcuts in sequence.

Tips While Using

• Common mistake: Make sure the document editing area still has focus before using shortcuts.