WPS Format Painter on Windows: Introduction

WPS Format Painter is a text-format copying tool for document editing on Windows; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Format Painter is a built-in formatting tool in WPS Office for Windows document editing. It lets you copy text formatting such as font, size, color, bold, italic, and underline, then apply the same style to other text.

Core tasks include:

Copy and apply formatting from the ribbon button for everyday document editing.
Copy and paste formatting with keyboard shortcuts for keyboard-focused workflows.
Double-click Format Painter to keep it active for repeated formatting across multiple selections.

It works well for reports, contracts, school papers, and other documents that need consistent text styling. It helps reduce repeated manual formatting and makes it easier to keep multiple sections visually consistent.

System Requirements

Item	Requirement
Operating system	A Windows PC that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	No mandatory internet connection is required for using Format Painter itself; internet access is needed for download, installation, and account-related actions
Other	You need to be able to open and edit document content

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, open a document, and look for the Format Painter entry on the top ribbon, or use the formatting shortcuts directly

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports copying formatting from styled text and applying it through the ribbon button, keyboard shortcuts, or repeated-use mode.	Word supports Format Painter for copying text or graphic formatting. A single click applies it once, and a double-click keeps it active for repeated use.	Google Docs supports Paint format for text, cells, or objects. Double-clicking keeps it active for multiple uses, and keyboard shortcuts are available.	Notion provides text styling, colors, and page styling controls, but it does not provide a dedicated format painter tool.	Acrobat supports Copy with Formatting for selected PDF content, which is closer to formatted content reuse than a document-format painter workflow.
WPS Advantages	Advantage: WPS combines a ribbon entry, Ctrl+Shift+C / Ctrl+Shift+V shortcuts, and a double-click repeated-use mode for fast text formatting in Windows documents.	Compared with WPS: Word also supports repeated use and ESC to stop formatting, but its official shortcut guidance differs from the shortcut flow shown in WPS.	Compared with WPS: Google Docs also supports repeated use and shortcuts, but it is centered on a browser-based editing workflow.	Compared with WPS: Notion focuses more on block and page styling, so there is no separate format painter workflow for quick style transfer.	Compared with WPS: Acrobat is more suitable for PDF content reuse and export than routine word-processing style copying.
Official Source	—	Use the Format Painter	Copy and paste text and images	Style and customize your page	Reusing PDF content

Overall Conclusion
If your main goal is to keep text formatting consistent in Windows documents, WPS Format Painter covers the common workflow well. Its usage pattern is close to Word and Google Docs, while it is more directly aligned with everyday word-processing tasks than Notion or Acrobat.

Source: WPS Writer

Use Cases

No.	Scenario	Suitable for	Main pain point	How it helps
1	Standardizing heading styles	Students, teachers	Heading fonts and sizes are inconsistent	Copy the style from a finished heading and apply it to other headings
2	Cleaning up body text in batches	Office staff, assistants	Multiple paragraphs need the same formatting again and again	Double-click Format Painter and apply the same style across several paragraphs
3	Revising documents quickly	Editors, legal staff	Newly added text does not match the original style	Copy formatting from existing text and apply it to the new content
4	Reusing emphasis styles	Project members	Highlighted content needs the same color and emphasis style	Copy the formatting from one highlighted section to another
5	Organizing meeting notes	General office users	Lists and emphasis styles look inconsistent	Use Format Painter to unify key sections in the notes

Membership & Benefits

Free vs WPS Premium

Feature area	Free users	WPS Premium
Writer, Spreadsheet, and Presentation core apps	✅	✅
Format Painter for copying and applying text formatting	✅	✅
Basic PDF features and PDF reading	✅	✅
More advanced PDF tools, more cloud storage, and more template benefits	Limited or partial	✅
AI-related features	Limited access	✅

Source: WPS Office pricing page; Why do I need to pay for WPS Office?

Recommendations

Usage scenario	Recommended plan	Why
Everyday document formatting, schoolwork, and basic office tasks	Free version	Format Painter itself is available directly and is enough for common text-formatting tasks
Frequent PDF work, more templates, more cloud storage, or AI tools	WPS Premium	Better suited for users who also need broader advanced office features

WPS membership center: Subscribe now

Source: WPS Office pricing page