WPS Auto Numbering on Windows: Introduction

WPS Auto Numbering is an automatic numbering setting for file collection in Smart Form; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	All listed tasks are currently available directly
Main location	File Collection	Configured inside the Smart Form editor

About This Feature

Overview

Auto Numbering is used to set numbering rules in the file collection workflow of Smart Form. It helps form creators keep collected files in a clearer order, preview the numbering result, and save the configuration for later submissions. The feature is located in the File Collection section of the form editor and is suitable for homework collection, registration materials, approval attachments, and project document intake.

Core tasks include:

Open the Auto Numbering entry and enter the file collection settings area.
Set parameters and preview the result before confirming the numbering style.
Save the Auto Numbering configuration so later submissions follow the current rule.

System Requirements

Item	Requirement
Operating system	A Windows PC that can run WPS Office normally
App version	It is recommended to use the latest WPS Office version for newer Smart Form features and interface updates
Network	A stable internet connection is recommended when opening, editing, and publishing online forms
Other	It is recommended to sign in to a WPS account and make sure you have permission to edit the target form

Source: System requirements for WPS Office

Download & Installation

Before using Auto Numbering, install WPS Office on your Windows device and make sure you can access the Smart Form editor.

Item	Details
Official download	WPS Office Free Download
Check after installation	Launch WPS Office, open the Smart Form editor, and confirm that the Auto Numbering entry is available in File Collection
Preparation before use	Sign in to your account, open the target form, and switch to edit mode before changing settings

Source: WPS download center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Provides an Auto Numbering entry in the Smart Form file collection workflow, allowing you to open the settings panel, adjust parameters, preview the result, and save the configuration.	Microsoft Forms provides a file upload question with controls for file count, single-file size, file type, and storage in OneDrive or related storage locations.	Google Forms provides a file upload question with controls for file type, file count, file size, and storage in Google Drive.	Notion Forms connects questions to database properties and supports creating, configuring, previewing, and sharing forms, but the official help page does not describe automatic numbering for file collection.	Adobe Acrobat web forms focus on public web forms and e-sign workflows, with sharing and participant configuration, rather than automatic numbering for collected files.
WPS Advantages	Advantage: Auto Numbering is directly aimed at naming order management in file collection workflows. Distinct: You can preview the numbering result before saving the setting.	Compared with WPS: The official guidance focuses on upload limits and storage location, not automatic numbering for collected files.	Compared with WPS: The official guidance focuses on upload limits and Drive storage, not automatic numbering rules for collected files.	Compared with WPS: The product emphasizes database-connected forms and conditional logic, and the official help page does not describe file collection auto numbering.	Compared with WPS: The workflow is more focused on signable public forms and agreement routing than upload numbering management.
Official Source	—	Microsoft Forms file upload	Google Forms question types	Notion Forms	Adobe create a web form

Overall Conclusion
If your main goal is to keep uploaded files in a consistent numbered order, WPS Auto Numbering is more closely aligned with that workflow. Other products commonly support forms or file uploads, but their public help content focuses more on upload limits, database structure, or signing flows than on numbering management for collected files.

Use Cases

No.	Scenario	Suitable for	Main challenge	How Auto Numbering helps
1	Homework collection	Teachers and training coordinators	Uploaded files may arrive with inconsistent names and become harder to sort later	Turn on Auto Numbering in file collection to keep new uploads in a clearer order
2	Registration material intake	Recruiters and event organizers	Large volumes of attachments take time to sort manually	Set numbering parameters, preview the result, and save the rule for later submissions
3	Project document submission	Project managers and collaborating teams	Ongoing uploads from multiple people can make file order unclear	Use Auto Numbering to keep a visible order marker for newly submitted files
4	Approval attachment management	Administrative and finance staff	Attachments from different people can become difficult to verify later	Configure numbering rules in advance during form editing
5	Recurring information collection	Class managers and community organizers	Each collection round may require repeated file cleanup	Reuse the saved numbering setup to reduce repeated sorting work

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Basic use of Writer, Spreadsheet, and Presentation	✅	✅
Basic Auto Numbering setup in Smart Form	✅	✅
Advanced PDF editing and more advanced tools	Some features are limited	✅ More advanced capabilities are available
Cloud storage and some value-added services	Basic quota	Higher quota or more benefits
AI tools and some advanced features	Partly available or limited	Broader access or more usage allowance

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
Occasional form creation and basic file collection	Free	Auto Numbering can be used directly for this workflow and fits light setup needs
You also need advanced PDF work, more cloud storage, or more value-added tools	WPS Premium	Suitable when your work goes beyond forms and needs more office capabilities
Team collaboration and long-term document management	Choose based on actual needs	If daily work depends on more advanced tools, an upgrade can help centralize the office workflow

Membership page: Subscribe to WPS Premium