WPS Employee ID on Windows: Introduction

WPS Employee ID is an employee number setup feature for smart form attendance scenarios on Windows; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	The current tasks can be used directly

About This Feature

Overview

Employee ID is used to set up and manage the employee number field in the Attendance section of a smart form. It is an important part of the attendance form creation flow in WPS Office on Windows.

Core tasks include:

Open the Employee ID setup entry from the form editor.
Adjust the related Employee ID settings in the panel.
Preview the result and confirm the setup.

This feature is useful for employee attendance records, internal event check-ins, department sign-in tracking, and other scenarios where a stable staff identifier is needed.

System Requirements

Item	Requirement
Operating system	A Windows PC in a currently supported system environment
App version	It is recommended to use the latest version of WPS Office
Network	An internet connection is recommended when opening online forms, previewing, or syncing data
Other	A WPS account and edit permission for the target form are recommended

Download & Installation

Item	Details
Official download	WPS Office Free Download
Installation method	Download the Windows installer and complete the setup with the installation wizard
Post-install check	Open WPS Office, enter the smart form editor, and confirm that the Attendance section is available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Provides an Employee ID setup entry inside the Attendance section of the smart form editor, with editing, parameter setup, preview, and confirmation.	Microsoft Forms lets you create a form and add Text questions, but the official public guidance does not show a separate employee ID field outside the normal question flow.	Google Forms supports short answer questions, required responses, and validation, which can be used to collect employee IDs as single-line text.	Notion Forms connects questions to database properties, supports text questions and required settings, and can be created and configured on desktop or web.	Acrobat lets you add text fields to PDF forms and set properties such as required status, tooltips, and multiline text.
WPS Advantages	Advantage: The Employee ID entry is placed directly in the attendance workflow, which helps streamline check-in form setup. Distinct: The path from entry to preview and confirmation is focused on attendance configuration.	Compared with WPS: Employee IDs are typically collected as general form questions, and the official guidance does not show a dedicated attendance employee ID setup entry.	Compared with WPS: Employee IDs can be collected through short answer questions, but the setup remains part of a general-purpose form workflow.	Compared with WPS: It is better suited to managing employee data as database properties, while form creation and customization are centered on desktop and web apps.	Compared with WPS: It is oriented more toward PDF form design and document distribution than a dedicated attendance setup flow.
Official Source	—	Create a form with Microsoft Forms	Choose a type of question for your form	Forms	PDF form fields

Overall Conclusion
If your main goal is to add an employee number field quickly in an attendance form, WPS provides a more attendance-focused entry point. Other products can also collect employee IDs, but they usually do so through general form questions or PDF fields rather than a dedicated attendance setup path.

Use Cases

No.	Scenario	Suitable For	Main Challenge	How Employee ID Helps
1	Daily employee attendance	HR teams, admins, department managers	Names alone may not distinguish people clearly	Add an employee number field to identify each person more reliably
2	Event check-in registration	Trainers, organizers, event staff	Identity checks need to be completed quickly	Use employee IDs to standardize sign-in records
3	Department attendance tracking	Team managers	Later summaries are harder without a stable identifier	Configure Employee ID before collecting attendance data
4	Temporary duty records	Operations, support, shift staff	Rotating staff can make records harder to track	Keep an employee number field in the attendance flow
5	Internal record keeping	Reviewers and archive staff	Historical records are harder to search later	Use employee IDs as a stable lookup field

Membership & Benefits

Free vs WPS Premium

Capability	Free Users	WPS Premium
Writer, Spreadsheet, and Presentation core apps	✅ Available	✅ Available
Basic PDF features and PDF reading	✅ Available	✅ Available
Advanced PDF editing and broader conversion tools	Limited	✅ Available
Cloud storage	1 GB	20 GB or more depending on plan
AI tools and more advanced features	Some limits apply	✅ Available based on plan

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
You only need to configure a basic attendance form with Employee ID	Free	The feature itself does not require membership for the tasks covered here
You also need more PDF tools, cloud storage, or AI features	WPS Premium	Better suited for broader office workflows beyond form setup

Membership page: Subscribe to WPS Premium
You can compare plan differences and supported benefits on the purchase page.