Extract Text from Screenshot in WPS is used to recognize and pull text from screenshots; it includes 4 core tasks, with 0 available without membership and 4 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 4 | Matches the number of rows in the How-to Index |
| Available without membership | 0 | Matches the number of Free rows in the index |
| Membership-related items | 4 | Matches the number of membership-required rows in the index |
| Version limits | No version restriction | No version restriction is described for this feature |
About This Feature
Overview
Extract Text from Screenshot is a screenshot-based text recognition feature in WPS Office for Windows. It lets you recognize text from a captured screen area and open the result in a separate Image to Text window for review, copying, and insertion into the current file.
Core tasks include:
- Extract text from a screenshot: After you capture a screen area, you can start recognition and view the detected text.
- Adjust recognition settings: You can zoom, rotate, correct the image, select all text or cancel selection, and manually choose a recognition area.
- Manage recognized images: You can add more screenshots, clear the image list, and switch between multiple images.
- Copy or insert recognized text: After recognition, you can copy the result or insert it into the current slide.
Common use cases include organizing lesson screenshots, pulling text from presentation images, and quickly reusing on-screen content.
It helps reduce manual retyping and supports faster reuse of text during presentation editing.
A distinct part of this workflow is that the recognition entry is available directly from the screenshot editing toolbar, and the result opens in a separate window for further adjustment and multi-image handling.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device |
| App version | It is recommended to use the latest version of WPS Office |
| Network | An internet connection is required for this feature |
| Other | You need access to the WPS screenshot tool and a signed-in account with membership access |
Download & Installation
Before using Extract Text from Screenshot, install WPS Office on your Windows device and make sure the screenshot editing toolbar is available.
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Post-install check | Launch WPS Office, take a screenshot, and confirm that the Extract Text button appears in the screenshot editing toolbar |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | After screenshot editing, WPS can open an Image to Text window, recognize text, support rotation, correction, manual area selection, and let you copy or insert the result into the current file. | Microsoft Word mainly supports inserting scanned images. For editable text, Microsoft recommends Microsoft Lens or opening a scanned PDF in Word for text import. | Google Drive on desktop can open an image with Google Docs to convert it into document text, but some formatting may not transfer and image files are not auto-converted in batches. | Notion AI can pull text from image content and turn it into searchable, editable page content, especially for handwritten notes and image-based information. | Adobe Acrobat can recognize text in scanned PDFs, create a searchable text layer, and support editing recognized text in Acrobat. |
| WPS Advantages | Advantage: the recognition entry is built into the screenshot editing toolbar, so you can continue directly after capture; Distinct: the recognized text can be copied or inserted into the current slide, with support for handling multiple screenshots in one window. | Compared with WPS: Microsoft's official workflow is more focused on Lens capture or PDF conversion before text becomes editable, so the path from screenshot to a dedicated recognition window is less direct. | Compared with WPS: Google's official method is more focused on cloud-based conversion into a Docs file, with less emphasis on recognition-area adjustment and direct insertion into the current presentation. | Compared with WPS: Notion is more oriented toward knowledge organization and AI page workflows; for taking a screenshot and inserting the result into the current presentation, WPS provides a shorter in-app path. | Compared with WPS: Adobe is more focused on scanned PDF recognition and editing; for screenshot-to-text extraction that feeds directly back into a presentation workflow, WPS is more closely aligned with that task. |
| Official Source | — | Insert scanned text or images into Word | Auto-convert images to Google Docs (OCR) | Convert handwritten notes | Recognize text in scanned documents |
Overall Conclusion
If your main goal is to extract text immediately after taking a screenshot on Windows and continue using that text in the current presentation, WPS provides a more focused workflow. Microsoft, Google, Notion, and Adobe also offer related text-recognition options, but their official workflows are more centered on document import, cloud conversion, knowledge capture, or PDF processing.
Use Cases
| No. | Scenario | Suitable for | Main pain point | How this feature helps |
|---|---|---|---|---|
| 1 | Extract text from lesson screenshots | Teachers and trainers | Text in lesson screenshots needs to be retyped | Capture the screen, click Extract Text, then copy or insert the result into the current slide |
| 2 | Organize meeting presentation content | Office users | On-screen presentation content is hard to turn into editable text quickly | Use Extract Text to review the result on the right and copy it into a document |
| 3 | Fix recognition for tilted screenshots | Users working with angled captures | Tilted screenshots can reduce recognition quality | Use Rotate and Correct in the Image to Text window |
| 4 | Recognize only part of a screenshot | Users who need partial extraction | The full screenshot includes unrelated content | Use Select Recognition Area to mark only the needed part |
| 5 | Process multiple screenshots in sequence | Users organizing many captures | Multiple screenshots need separate recognition and switching | Add images in the bottom list and review each result in turn |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Extract text from screenshots | ❌ Not available | ✅ Available |
| Online recognition service | ❌ Not available | ✅ Available |
| Recognition area and setting adjustment | ❌ Not available | ✅ Available |
| Copy or insert recognized text | ❌ Not available | ✅ Available |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| Occasional screenshot use and basic editing | Free | If you do not need screenshot text extraction yet, the free plan can still cover general office tasks |
| Frequent screenshot text extraction and reuse | WPS Premium | This feature is membership-based and fits users who regularly work with screenshot text |
| Direct insertion into presentation slides | WPS Premium | The recognized result can be inserted into the current slide, which is useful for presentation editing |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page