Insert Audio in WPS on Windows lets you add local audio, linked audio, and background music to slides; 3 core tasks are covered, with 3 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 3 | Matches the number of rows in the How-to Index |
| Available without membership | 3 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Insert Audio is a built-in WPS Presentation feature on Windows for adding sound to slides, including narration, sound effects, and background music.
Core tasks include:
- Embed local audio: Insert an audio file from your computer into the current slide for narration or slide-level sound.
- Link to audio: Reference an external audio file while keeping the original file managed separately.
- Embed background music: Add audio for playback during the slideshow as background music.
Common use cases include classroom presentations, project reports, event slides, and product demos. It helps combine visual content with sound and reduces the need to switch to an external media player during a presentation. A practical advantage is that the main options are grouped under Insert > Audio for quick access.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office |
| Network | A network connection is not required for inserting local audio, but it is needed for download, updates, or account sign-in |
| Other | You need access to local audio files; for preview or slideshow playback, make sure speakers or headphones are available |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Post-install check | Open WPS Presentation, go to the Insert tab, and confirm that the Audio entry is available |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | WPS Presentation supports inserting local audio, linked audio, and background music from the Insert > Audio menu. | PowerPoint supports adding audio from a PC, recording audio, and setting playback options such as play across slides, loop, and background playback. | Google Slides supports adding .mp3 and .wav audio files stored in Google Drive to a presentation. | Notion focuses on pages, databases, uploads, and embeds; its official pricing page does not describe a native slide-based audio insertion workflow. | Acrobat supports adding sound, video, and interactive objects to PDFs, and it can also link to media files on the web. |
| WPS Advantages | Advantage: WPS groups embed, link, and background music options in one menu path for slide-based audio work. | Compared with WPS: Microsoft also includes built-in audio recording and more playback controls; WPS directly separates three common insertion methods in the menu. | Compared with WPS: Google Slides requires audio files stored in Google Drive; WPS can insert from a local file dialog directly on Windows. | Compared with WPS: Notion is centered on collaborative pages and workspace content rather than slideshow audio insertion. | Compared with WPS: Adobe targets PDF rich media workflows, while WPS is aligned with slide presentation audio scenarios. |
| Official Source | — | Add or delete audio in PowerPoint | Insert or delete images and videos | Notion pricing | Add audio, video, and interactive objects to PDFs |
Overall Conclusion
If your main goal is to add local audio or background music to slides quickly on Windows, WPS provides a direct workflow inside Presentation. If you need built-in recording, Drive-based media management, or PDF rich media editing, the other platforms may fit those scenarios better.
Use Cases
| No. | Scenario | Suitable for | Main pain point | Recommended approach |
|---|---|---|---|---|
| 1 | Narrated teaching slides | Teachers and trainers | Text and images alone may not fully convey the speaking rhythm | Use Embed Local Audio to add narration |
| 2 | Event slideshow background music | Marketing and event staff | Switching to an external player interrupts the presentation flow | Use Embed Background Music for slideshow playback |
| 3 | Product demo sound cues | Sales teams and product managers | Key slides need audio prompts or emphasis | Insert local audio on selected slides |
| 4 | Separately managed media files | Team collaborators | Audio files need to stay outside the presentation file | Use Link to Audio to keep an external reference |
| 5 | More expressive report delivery | Students and office users | Slides may feel static without sound | Add background music to cover or transition slides |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Insert audio | Available | Available |
| Basic presentation editing | Available | Available |
| More advanced office and PDF benefits | Available within the free offering shown on the pricing page | Includes additional advanced features and extended benefits |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| Everyday class slides and standard reports | Free | The Insert Audio feature can be used directly for routine presentation editing |
| Long-term users who also need more advanced office features | WPS Premium | Suitable when you also need broader advanced features, templates, or extended benefits |
How to Subscribe
- WPS membership page: Subscribe now
Source: WPS Office pricing page