WPS Header and Footer helps you add dates, slide numbers, and footer text in presentations, notes, and handouts; this guide covers 2 core tasks, with 2 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 2 | Matches the number of rows in the How-to Index |
| Available without membership | 2 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Header and Footer is a built-in feature in WPS Presentation on Windows for adding date and time, slide numbers, footer text, and header or footer information for notes and handouts.
Core capabilities include:
- Add header and footer content to slides from the Insert tab through the Header & Footer dialog box.
- Set header, footer, date, and page number options for notes and handouts from the Notes and Handouts tab.
This feature is useful for class presentations, business reports, training materials, and print-ready layout adjustments.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office |
| Network | No mandatory network connection is required for local header and footer editing |
| Other | You need to be able to open or create a WPS presentation file |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Verification after installation | Open WPS Presentation, go to the Insert tab, and confirm that the Header & Footer entry is available |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Supports setting date and time, slide numbers, footer text, and notes or handouts header and footer options from the Header & Footer dialog box in presentations. | PowerPoint supports adding date and time, footer text, and slide numbers across slides, with control over title slide display. | Google Slides supports slide numbers, but the official help page does not describe a full header and footer dialog comparable to WPS. | Notion Help Center focuses on page organization and collaboration rather than presentation header and footer controls. | Acrobat supports adding headers and footers to PDFs with dates, page numbers, and custom text, but it is designed for PDF pages rather than slide editing. |
| WPS Advantages | Advantage: WPS brings slide settings and notes or handouts settings into a related workflow for presentation layout work. | Compared with WPS: Microsoft offers similar presentation footer controls and fits PowerPoint-based workflows. | Compared with WPS: Google is more focused on slide numbering, with less official detail on broader header and footer customization. | Compared with WPS: Notion is not centered on slide header and footer formatting. | Compared with WPS: Adobe is more suitable after export when the file is already a PDF. |
| Official Source | — | Add footer text to slides | Insert and arrange text, shapes, diagrams, and lines | Notion Help Center | Add headers, footers, and Bates numbering to PDFs |
Overall Conclusion
If you want to manage slide numbers, dates, and footer text during presentation editing, WPS and Microsoft PowerPoint both cover common presentation needs. Google Slides is more suitable for lighter online numbering scenarios, while Adobe Acrobat is more appropriate when you need to add headers and footers after exporting to PDF.
Use Cases
| No. | Scenario | Suitable for | Main issue | Solution |
|---|---|---|---|---|
| 1 | Classroom presentation formatting | Teachers and trainers | Slides need consistent dates and numbering | Turn on date and time and slide numbers in Header & Footer |
| 2 | Standardized business reports | Office users and project teams | Multi-slide decks need consistent footer text | Enter department, project, or copyright text in the footer |
| 3 | Handout printing | Trainers and students | Notes and handouts need complete page information | Set header, footer, date, and page number in Notes and Handouts |
| 4 | Separate title slide handling | Presentation designers | The title slide should not show footer content | Select the option not to show on the title slide |
| 5 | Single-slide adjustment | Everyday office users | Changes should not apply to every slide | Use Apply instead of Apply to All |
Membership & Benefits
Free vs WPS Premium
| Capability | Free | WPS Premium |
|---|---|---|
| Insert slide header and footer content | ✅ | ✅ |
| Set notes and handouts header and footer content | ✅ | ✅ |
| Other value-added benefits | Depends on the account benefits shown on the subscription page | Available according to the subscription plan |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| Everyday presentation editing | Free | The header and footer tasks in this guide are available directly |
| Broader office needs beyond this feature | WPS Premium | Suitable if you also need other subscription-based office benefits and services |
How to Subscribe
- WPS membership center: Subscribe to WPS Premium
Source: WPS Office pricing page