WPS Icon Description lets you add optional text details to icons in presentations; it includes 2 core tasks, with 2 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 2 | Matches the number of rows in the How-to Index |
| Available without membership | 2 | Matches the number of Free rows in the index |
| Membership-related items | 0 | All listed tasks are available directly |
About This Feature
Overview
Icon Description is used to add optional text details to icons in WPS Presentation. The text is stored as object properties to support accessibility and make icon meaning easier to understand.
Core tasks include:
- Add an icon title and description in the Alt Text area.
- Open the setting area from either the right-click menu or the side property pane.
This feature is useful for teaching slides, business presentations, training materials, and accessibility-focused content. The saved description is stored with the object and does not appear directly during slide show playback or printing.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office normally |
| App version | It is recommended to use the latest WPS Office version so the object property pane and accessibility-related options are available |
| Network | No mandatory network connection is required for local editing; downloading, installation, and account services require internet access |
| Other | You need an editable presentation file and an icon or shape object that can be selected |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Open WPS Presentation, insert or select an icon, and confirm that you can open the Object Properties area from Format Object or the side Properties pane |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Lets you set both a title and a description for icons in presentations and stores them in object properties for accessibility and content clarity. | Supports Alt Text for shapes, pictures, charts, SmartArt, and other objects so screen readers can describe visual content. | Supports alt text for images, drawings, and other graphics, and recommends checking automatically included alt text for accuracy. | Supports alt text for media blocks and lets you add or review it from the image menu. | Supports alternate text for figures in tagged PDFs through accessibility tools and the tags workflow. |
| Official Source | — | Add alternative text to a shape, picture, chart, SmartArt graphic, or other object | Make your document, presentation, sheets & videos more accessible | Images, files & media | Edit document structure with the Content and Tags panels |
Advantage: You can complete the setup directly in the presentation editing workflow through either the right-click menu or the side property pane, and the fields are separated into Title and Description.
Overall Conclusion
WPS Icon Description fits presentation editing scenarios where icon meaning needs to be documented while slides are being created. Compared with the other tools, it stays close to the object-formatting workflow and is practical for users who want to improve accessibility information during slide production.
Use Cases
| No. | Scenario | Suitable for | Main issue | How this feature helps |
|---|---|---|---|---|
| 1 | Accessibility updates for courseware | Teachers and trainers | Icon meaning is only visual and is difficult for screen readers to interpret | Add a title and description to key icons |
| 2 | Clarifying business presentation content | Office users and presenters | A file with many icons is harder for later editors to understand | Save explanation text in object properties for later review |
| 3 | Team handoff and collaboration | Designers and content editors | New editors may not know what an icon represents | Record icon meaning with alt text |
| 4 | Distinguishing decorative and meaningful icons | Slide creators | It is not always clear which icons need explanation | Add descriptions only to icons with actual meaning |
| 5 | Organizing content before printing | Document organizers | Users may worry that descriptions will affect layout | The description is stored as metadata and does not display on slides or printouts |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Icon description settings | ✅ Available | ✅ Available |
| Basic presentation editing | ✅ Available | ✅ Available |
| Extended PDF editing and conversion tools | Depends on the included plan scope | More features are available based on the subscribed plan |
| Cloud storage | 1GB | 20GB |
Source: WPS Office pricing page
Recommendations
| Scenario | Recommended plan | Why |
|---|---|---|
| Adding descriptions to presentation icons in daily work | Free | The icon description feature itself has no membership restriction |
| Needing more PDF tools, cloud storage, or broader office capabilities | WPS Premium | Suitable when your work goes beyond presentation editing and needs more included services |
How to Subscribe
- To review available plans and subscription options, visit the WPS Office pricing page.
Source: WPS Office pricing page